- Salary
- $56k – $68k/yr
- Location
- Pomona, CA, CA
- Type
- Full-time
- Department
- Administration
- Education
- High School
- Closing date
- Today
- Source
- GovernmentJobs
Description
If you have ever wanted to become an important component of your community, you have come to the right place. Become a member of the City of Pomona's Development Services - Code Compliance division as an Administrative Assistant I/II/III.
The Administrative Assistant I/II/III position is a flexible staffing classification. Depending on the needs of the Department and the experience of the candidates, this vacancy may be filled at the I, II, or III level.
The Ideal CandidateThe ideal candidate for the Administrative Assistant I/II/III position in the Code Compliance division will possess strong organizational skills to plan and execute administrative tasks, including researching and compiling information critical to code compliance programs. Additionally, the ideal candidate will demonstrate excellent communication abilities to serve as a primary point of contact for the office, handling inquiries, interpreting regulations, and facilitating effective communication within the Development Services Department and external stakeholders.
Why Pomona
The City of Pomona offers a unique career opportunity to individuals passionate about code compliance and wishing to impact their community positively. This position has an excellent benefits package with a 4/10 work schedule with Fridays off and medical, dental, and vision coverage. Additionally, the position offers participation in CalPERS, the option to join a deferred compensation plan, tuition reimbursement plan, and medical flex spending account program.
Salary:
Administrative Assistant I: $4,333 - $5,268 MonthlyAdministrative Assistant II: $4,783 - $5,814 Monthly
Administrative Assistant III: $5,278 - $6,418 Monthly
A combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Education & Experience- High school diploma or GED equivalency supplemented by specialized training in business or secretarial science.
- Experience in Code Compliance/Code Enforcement is highly desirable.
- Two years of responsible clerical/administrative experience.
- Three years of experience as an Administrative Assistant I.
- Three years of experience as an Administrative Assistant II.
License or Certificates
- Must have the ability to type 45 net words per minute **
- A valid Class C driver's license is required.
** A typing certificate indicating a typing speed of at least 45 net words per minute must be attached to your job application. Emailed and faxed typing certificates will not be accepted. Click here for detailed typing certificate requirements.
The following list represents the core competencies needed for success in this position.
- Customer Focus: Attending to the needs and expectations of customers.
- Oral Communication: Engaging effectively in dialogue.
- Critical Thinking: Analytically and logically evaluating information, propositions, and claims.
- Attention to Detail: Focusing on the details of work content, work steps, and final work products.
- Adaptability: Responding positively to change and modifying behavior as the situation requires
- Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace.
- Perform complex administrative and secretarial duties to support the assigned office, relieving management of administrative tasks.
- Plan, organize, and execute administrative assignments; research and compile information on specialized topics.
- Assist in office administration, organize activities, and recommend procedural improvements.
- Serve as the primary point of contact for the office; screen calls, visitors, and mail; address inquiries, complaints, and requests for information by interpreting and explaining relevant regulations, policies, and procedures; research and provide accurate information; refer complex inquiries to appropriate staff and ensure follow-up on unresolved matters.
- Prepare a variety of documents including reports, letters, and memos; proofread and ensure accuracy.
- Support department operations and assist with special projects as needed.
- Assist committees and prepare meeting materials as administrative support.
- Participate in budget development, administration, and monitoring.
- Handle transactions, issue receipts, and maintain transaction records.
- Perform other related duties as assigned.
SPECIAL REQUIREMENTS:
Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations.
** A typing certificate indicating a typing speed of at least 45 net words per minute must be attached to your job application. Emailed and faxed typing certificates will not be accepted. Click here for detailed typing certificate requirements.
Application Process
This recruitment will also establish a list for future vacancies. Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application, but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected.
To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. Final candidates are required to submit authorization for the City to run a report from the Department of Motor Vehicles (DMV).
This recruitment will also establish a list for future vacancies. Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application, but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected.
To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. Final candidates are required to submit authorization for the City to run a report from the Department of Motor Vehicles (DMV).
Skills
Compliance