Project Support Manager (AFSCME)

Pay Rate
AFSCME Pay Grade A21

Note: The starting negotiable salary offer will be commensurate with experience and education.

Reports To
Senior Manager of Agreement Management or Designee

Days Off:  Saturday/Sunday

Who May Apply:  All current BART employees and Future BART employees.

Current Assignment

The San Francisco Bay Area Rapid Transit District (BART) is currently seeking a highly motivated and skilled Project Support Manager to join its Professional Services Agreements Team under the Procurement Department. This is an exciting opportunity for a results-driven professional who thrives on tackling challenging and complex work leading major functional areas with supervisory and analytical work.

This position manages capital project controls, procurement, administration, and budget analysis for BART's Planning, Development, and Construction (PD&C) programs. The Project Support Manager may oversee numerous multi-year, high-dollar Professional Service Agreements, currently totaling over $500 million across over 20 prime and joint venture firms and hundreds of sub-consultants.

The position will perform supervisory and analytical work, including acting as a deputy to the Senior Manager; spearheading process improvement activities, developing key performance indicators (KPIs) for the team, and supervising financial analysts, including assigning work, overseeing deliverables, and conducting evaluations. Additionally, the position will coordinate assigned activities across the team, prime contractors, the Office of Civil Rights, Internal Audit, and the Office of Infrastructure Delivery.

This position is a capitally funded position and is subject to time and funding limitations.

The most qualified candidate for this position will have highly developed competencies beyond the minimum qualifications in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:

• Targeted Expertise - Advanced professional experience in Engineering, Planning, Public Policy and/or Business Administration.
• Analytical Skills - Strong analytical and problem-solving skills.
• Contract Administration - Solid understanding of principles and practices of architectural and engineering contract administration within a capital program.
• Procurement Regulations - Working knowledge of public sector procurement guidelines, including Federal Acquisition Regulations and Federal Transit Administration Circulars governing capital projects.
• Team Leadership - Supervisory experience overseeing highly skilled subject matter experts.
• Communication Skills - Strong written and verbal communication skills with the ability to translate complex concepts into clear, concise information.
• Data Analysis - Experience working with complex data and performing routine statistical analyses and willingness to learn more advanced techniques.
• Technical Proficiency - Ability to leverage various computer systems and applications in conducting analyses, including familiarity with Microsoft Excel formulas and functions.

Application and Selection Process

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). All applicants must apply online at www.bart.gov/jobs. Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed.

Applicants may attach a resume to provide supplemental information; however, the resume does not substitute for completing the application form in its entirety. Only information included in the application at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application materials must be submitted by the closing date and time listed on the job announcement. Applications received after the closing deadline will not be considered.

Applicants who require assistance with the online application process may contact the Talent Acquisition Division at (510) 464-6112 or [email protected].

The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview.

All applications will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States.

Pre-employment processing will include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.

1. Manages the capital project control and administrative support activities of Transit System Development and West Bay Extension including construction contract administration, project control, and capital and operating budget development, monitoring and reporting.
   
   
2. Reviews project design and construction costs; assesses project costs against actual budget; report variances; develops information which outlines project impact.
    
3. Participates in the development and implementation of goals, objectives, policies and priorities; recommends and implements resulting policies and procedures.
   
   
4. Directs, coordinates and reviews the work plan for assigned services and activities; assigns work activities and projects; monitors workflow; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.
   
   
5. Coordinates the work activities of assigned personnel from other departments to provide support to Project Managers on extension projects.
    
6. Develops and administers engineering and professional contracts and agreements; monitors and analyzes contract expenditures.
   
   
7. Develops and monitors extension project budgets, financial plans, cash flows, reporting requirements and specification changes; prepares budget and capital labor reports.
    
8. Coordinates and oversees funding agency contracts; develops reporting schedule; oversees reporting activities; ensures all contract activities comply with funding agency requirements.
    
9. Develops automated tracking systems for effective project control; coordinates project control needs with outside agencies and other District departments.
    
10. Develops Federal and State grant applications and status reports; tracks and reports on Disadvantaged Business Enter­prise participation.
     
11. As assigned, oversees insurance programs in assigned area; ensures all programs are administered in compliance with District standards and regulations.
     
12. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termina­tion procedures.
     
13. Represents the District in meetings with representatives of government agencies, transit and professional organizations and the public.
     
14. Conducts or directs analytical studies; develops and reviews report findings, alternatives and recommendations.
    
    

Education:
Possession of a bachelor’s degree from an accredited college or university in business administration, public administration, finance, accounting, or a closely related field.
 
Experience:
The equivalent of four (4) years of full-time verifiable (full-time equivalent) experience in engineering project financial program administration and control which must have included at least one (1) year of supervisory experience or experience administering a function in an expert-level role.
 
Substitution:
Additional professional experience in engineering project financial program administration and control may be substituted for the education on a year-for-year basis.

Knowledge of:

• Principles, practices and methods of engineering and construction project control and administration including budgeting and scheduling
• Principles and practices of cost estimating, cost accounting and financial analysis
• Applicable engineering and construction terminology and concepts
• Principles and practices of contract administration
• Methods and techniques of contract development
• Funding and regulatory policies and procedures of various agencies
• Modern office procedures, methods and equipment including comput­er
• Current in Federal, State and local laws, codes and regulations.

Skill/ Ability in:

• Planning, organizing, assigning, directing, reviewing and evaluating the work of assigned lower-level Staff
• Selecting, supervising, training and evaluating staff
• Developing engineering and construction project budgets and schedules
• Performing financial analysis and analyzing complex financial information
• Preparing, tracking and interpreting engineering and construction cost estimates, budgets, forecasts and schedules
• Preparing clear and concise reports
• Operating office equipment including computers and supporting word processing and spreadsheet Applications
• Communicating clearly and concisely, both orally and in writing
• Establishing and maintaining effective working relationships with those contacted in the course of work