Program Associate, EDSP

This position is a full-time staff position reporting to the Department Chair. The Program Associate assists the Academic Program Director (APD) in all operational and administrative aspects of all the Counseling programs while advancing the mission and strategic priorities of the department and School of Education. The position will build and maintain relationships with faculty and staff within and across the Program, Department, School of Education, and with external partners to ensure the Program’s quality and continuous improvement, helping create and support a community of students who thrive within an inclusive, collaborative organizational culture. The position is place-based and expected to engage in-person with SOE and Counseling faculty, candidates, activities, and events.

Position Specific Responsibilities/Accountabilities

• Oversee program operational workflows, semester course schedules, administrative procedures, meeting agendas and minutes, and continuity of operations, delegating routine administrative tasks to other staff as appropriate.
• Coordinate administrative aspects of admissions and recruitment, including reviewing applicant materials and writing samples using counseling admissions rubrics, faculty interview scheduling, selection discussions, admissions tracking via Slate, and communication of admission decisions.
• Coordinate instructional staffing needs, including onboarding, orientation & ongoing admin support for part-time faculty in collaboration with the APD.
• Develop and maintain semester course schedules, using enrollment projections provided by the program Academic Advisor, course section adjustments, and instructional staffing needs.
• Coordinate administration of the Pearson National Counseling Programs Comprehensive Examination (CPCE). 
• Coordinate documentation, schedules, data collection, and supporting materials for accreditation reviews, site visits, self-studies, and program assessment related to California Commission on Teacher Credentialing (CTC) PPS school counseling credentialing, California Board of Behavioral Sciences (BBS) LPCC licensure-eligibility requirements, and other applicable program approval processes. Conduct administrative verification of alumni academic, fieldwork, and program records associated with California BBS LPCC registration and licensure-eligibility requirements.
• Coordinate updates and maintain the accuracy of Counseling Program and Counseling Intern Handbooks, policies, procedures, forms, templates, and website content in collaboration with relevant faculty, administrators, and university departments. 
• Coordinate administrative implementation and tracking for designated Counseling Program initiatives, including bilingual counselor certification, study-abroad opportunities in collaboration with program leadership, faculty leads, and staff.
• Refer general student advising matters—including academic planning, course selection, and individual progress concerns—to the Advisor; and perform
• Collaborate with APD(s), SOE Student Success unit, and university partners to refer and identify eligible students for student scholarships, grants, and financial aid, including communicating available resources and distributing funds.
• Assist with student and alumni committees, student programming and events online and in-person, including organizing and planning welcome/graduation events, Open House(s), student orientations, Counseling Graduate Student Association events, and program information sessions.
• Other related duties assigned

 

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university.  Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.  Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a bachelor’s degree or equivalent experience. A Master’s Degree in Education, Counseling, College Counseling, Educational Psychology, Student Affairs, or Higher Education is preferred. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes. 
• Minimum of five years of related job experience, preferably in higher education.
• Knowledge of/experience in state accreditation requirements for the PPS-SC, CWA, and/or LPCC is preferred.
• Exemplary communication skills (both written and oral) evidenced by background in preparing written reports and executive summaries and conducting presentations to higher education constituents (faculty, staff and/or students).
• Evidence of highly developed organizational and leadership skills.
• Demonstrated computer competency and preferably knowledgeable of Microsoft Office, Zoom, and student information systems.

 

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

Hiring Salary Range

$72,900.00 - $78,500.00 Salary commensurate with education and experience.

 

Salary Range

$72,900.00 - $91,100.00 Salary commensurate with education and experience.

#HERC# #HEJ#

Staff Regular

Salary range

$72,900.00 - $91,100.00 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.

 

Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at [email protected] or by phone at (310) 338-2723. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.

 

When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.

 

LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.