Administrative Coordinator

At Lufa Farms, we’re on a mission to create a better food system and a huge part of this is achieved by growing food where people live, and growing it responsibly. We also partner with hundreds of local farmers and foodmakers to offer a full lineup of fresh, local, responsible groceries online. With new promotional projects requiring structured management, we’re looking for a motivated individual to become our Administrative Coordinator.

Reporting to the Inventory Manager, the Purchasing Assistant is responsible for preparing and updating various weekly reports and following up on other tasks related to promotional activities. They work closely with all team members and actively participate in various projects related to the department while respecting established deadlines.

Responsibilities

• Assist the team in managing and updating weekly purchasing reports;

• Extract and analyze specific data, complete and update purchasing documents and reports;

• Follow-up with suppliers and draft internal and external purchasing communications;

• Prepare administrative documents required for purchasing management;

• Contribute to the development and implementation of new processes within the purchasing department, documenting those that have never been formalized;

• Work closely with the IT department to optimize purchasing processes;

• Participate in strategic meetings to ensure a thorough understanding of objectives, and act as the main point of contact between the purchasing team and other departments;

• Monitor ongoing projects and document supplier performance;

• Participate in interdepartmental projects to support team objectives.

Requirements

• Bachelor's degree in administration, marketing, or equivalent field, plus relevant experience;

• Two to three years' experience in merchandizing or other purchasing role;

• Advanced knowledge of the Microsoft Office suite (Excel, PowerPoint, Word);

• Bilingual (French and English), both written and spoken;

• Strong analytical, organizational, and structuring skills;

• Excellent priority management, initiative, autonomy, and attention to detail;

• Effective problem-solving skills.

Assets

• Foodie with a passion for sustainable, local, and high-quality food;

• Experience with online search tools and product recommendation software;

• Knowledge of website, mobile site, and application merchandizing.

Schedule

• Full-time (40 hours/week), Monday to Friday, from 8:00 am to 4:00 pm;

• Note: This position requires flexibility to occasionally work outside normal office hours, as needed.

Compensation & Benefits

• Salary to be determined based on experience and knowledge of the candidate;

• Reimbursement of cell phone expenses up to 60% of the monthly amount (capped at $60 per month);

• You’ll be eligible to participate in the firm’s health insurance, dental, and disability programs after completion of the probationary period (paid 50% by the employee and 50% by Lufa Farms);

• Access to TELUS Health Virtual Care (direct contact to health professionals by phone, video, or chat) and the Employee and Family Assistance Program (professional, short-term counselling, covering a broad range of interpersonal issues);

• 30% discount on your Lufa Farms basket.