Transaction Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

Join a major client account as a Property Management Administrator for our Government client’s WA, SA and NT portfolio.

The administrative role is part of the Property & Transaction Management team and we are currently seeking a highly organized and detail-oriented individual to join our team as an Administration professional in Property Management, with exposure to leasing responsibilities. The successful candidate will provide essential administrative support within our dynamic property management department while gaining valuable exposure to leasing operations.

Responsibilities:

Administrative Support:

• Assist with day-to-day administrative tasks, including filing, data entry, document management, and maintaining property management databases.

• Prepare correspondence, reports, presentations, and property management documents as required.

Lease Management Support:

• Assist the State leasing managers with various tasks, such as tenant renewals, lease applications, and lease documentation.

• Assist in maintaining accurate tenant records and files, ensuring lease compliance, and tracking lease expirations.

• Coordinate lease-related activities, such as makegoods & property inspections.

• Collaborate with the leasing team to conduct market comparable evidence, track market trends, and assist in preparing leasing proposals.

Tenant Relations:

• Serve as a point of contact for tenant inquiries, ensuring prompt and professional responses.

• Assist in addressing and resolving tenant concerns or issues by coordinating with the Facilities Managers and Projects Teams

• Maintain positive tenant relationships through effective communication and exceptional customer service.

Property Operations Support:

• Collaborate with property management team members to ensure streamlined operations and the timely completion of tasks.

• Assist with the coordination and execution of property maintenance and repairs, including vendor communication and work order processing.

• Assist in conducting routine property inspections and ensuring compliance with safety regulations and property standards.

Interested?  An ideal candidate would need to have the following qualifications

• 1 year of proven experience in an administrative capacity, preferably in property management or a related industry but not imperative

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint), virtual meeting platforms, and property management software (knowledge of Yardi or similar platforms is a plus).

• Exceptional organizational and time management skills with the ability to multitask in a fast-paced environment.

• Excellent communication skills, both written and verbal, with a strong attention to detail.

• Customer-focused attitude, with the ability to foster positive relationships with tenants and stakeholders.

• Ability to adapt quickly to changing priorities and work independently as well as in a team.

This is an excellent opportunity for someone looking to gain exposure to both administrative duties and leasing in the property management industry. We offer a competitive compensation package and a supportive work environment that encourages professional growth and development.

If you are a motivated and dedicated individual with a passion for property management and administrative excellence, we encourage you to apply for this exciting role.

What can you expect from us?

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.  This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today, quoting job reference number MPREQ294175

Location:

On-site –Melbourne, VIC

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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