Nursing Secretary

Nursing Secretary

Position Summary

The Nursing Secretary plays a vital role in supporting clinical and administrative operations by organizing and coordinating office procedures to ensure efficiency, accuracy, and confidentiality. This position serves as a key communication hub for the nursing and clinical teams, assisting with medical records, intake coordination, and daily administrative support in a fast-paced healthcare environment.

Essential Duties & Responsibilities

• Organize, file, transcribe, transfer, and maintain medical and client records; monitor and update charts as needed.
• Perform general clerical duties including answering phones, typing, copying, faxing, mailing, filing, and distributing materials.
• Assemble and maintain up-to-date client packets and assist with intake documentation and billing sheets.
• Support communication with referral sources and assist with check requests, census updates, and intake/discharge logs in the absence of the Office Manager.
• Attend staff meetings, take meeting minutes, and maintain the office’s policy and procedure manual.
• Maintain office equipment, coordinate with vendors for service and repairs, and ensure the office remains organized, professional, and clean.
• Transport and supervise clients to and from designated locations, ensuring completion of all required documentation.
• Exercise sound judgment and maintain strict confidentiality of all client and organizational information.
• Complete all required trainings as designated by the organization and applicable accreditation or licensing entities.
• Perform other duties as assigned.

Supervisory Responsibilities

None

Required Qualifications

Education & Experience

• High School Diploma or equivalent required; post-secondary or Technical/Business School education preferred.
• Previous experience in an administrative assistant, nursing secretary, or secretarial role preferred.

Additional Requirements

• Valid driver’s license required.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Professional communication skills and ability to work collaboratively with clinical and administrative teams.