Executive Assistant & Office manager

5 years of professional experience in similar positions

Experience in MedTech / Pharma Industry is a benefit

Very good communication skills

Flexible and commited

Strong talent for organisation and coordination

Can work under pressure

Ability to adapt quickly

Communicative English

Basic MS Office skills

Experience in Marketing, Sales, Project Management is an asset

At Fresenius Medical Care, we are the global leader in kidney care, committed to improving the lives of patients with chronic kidney disease. Our mission is to deliver high-quality, innovative products, services, and care across the entire healthcare journey. Guided by our vision—“Creating a future worth living. For patients. Worldwide. Every day.”—we work with purpose and compassion, supported by a global team of over 125,000 employees. 

Within our Care Enablement segment, we develop and provide life-sustaining medical products, digital health solutions, and therapies that empower clinical teams and improve patient outcomes. Our FME Reignite strategy drives transformation through innovation, efficiency, and sustainable growth. 

Our values guide how we work: 

• We Care for our patients, each other, and our communities 

• We Connect across teams and borders to deliver excellence together 

• We Commit to doing things the right way— growing with purpose and leading kidney care with integrity and innovation 

Goal of function:

Office Project Manager supports the Leadership Team in administrative and commercial matters by conducting all tasks in the area of assistance, organization and project management self-responsibly.
 

Tasks

• Availability by phone and email and securing the communication with General Manager by receiving and forwarding emails, phone calls (especially in English language)
• Administration, priorisation and preparation of all correspondence, i.e. letters, couriers, emails, to and from the Supervisor
• Guarantee internal communication and collection of information between/from the Business Units and service functions
• Support and full management of Travel Organisation and bookings for Superior
• Planning and monitoring of internal and external meetings, minute-taking and distribution and documentation of outcomes plus making sure that milestones are achieved and timelines are met (both from internal and external / international participants/stakeholders)
• Support during the preparation of financial analysis documents, comparisons, statistics and the timely distribution thereof
• Tracking of projects (Milestones, status, results) and taking over of project-parts inclusive the preparation of visual reports such as Power Point, Excel, MS Project
• Support for preparation and execution of presentations/ functions during (inter)national meetings and internal information-meetings
• Support in planning and execution of Symposia, Congresses, etc. inclusive of all corresponding transactions  
• Office management responsibilities

Your profile:

• 
  5 years of professional experience in similar positions
• Experience in MedTech / Pharma Industry is a benefit
• Very good communication skills
• Flexible and commited
• Strong talent for organisation and coordination
• Can work under pressure
• Ability to adapt quickly
• Communicative English
• Basic MS Office skills
• Experience in Marketing, Sales, Project Management is an asset

Our Offer For You: 

There is a lot you can discover at Fresenius Medical Care, regardless in which field you are an expert and how much experience you have -  all dedicated to your professional journey. 

• Whether in front of or behind the scenes - you are helping to make ever better medicine available to more and more people around the world 

• Individual opportunities for self-determined career planning and professional development 

• A corporate culture in which there is enough room for innovative thinking - to find the best solution together, not the quickest one 

• A large number of committed people with a wide range of skills, talents and experience 

• The benefits of a successful global corporation with the collegial culture of a medium-sized company