Accounting Supervisor

Description

Kitchens for Good

POSITION TITLE: Accounting Supervisor 

REPORTS TO: Chief Financial Officer (CFO) 

FLSA STATUS: Full-Time, non-exempt 

COMPENSATION: $37.98-$40.56/ hr. 

LOCATION: San Diego, CA

Who we are: 

Kitchens for Good transforms lives through culinary arts. Our California State-Certified Apprenticeship and Pre-Apprenticeship programs empower individuals impacted by trauma and barriers to employment by equipping them with technical and life skills for meaningful careers in the hospitality industry.

Position Summary: 

We’re looking for an Accounting Supervisor to take on our day-to-day accounting a— grant and revenue billing, accounts payable, and the work behind a clean monthly close. 

This is not a role where you process what someone hands you. Our finance team is small, so you’ll see the whole cycle, you’ll understand why each piece matters, and you’ll have real room to shape how it runs. Our CFO sets accounting policy and owns the financial statements. Everything else is a working partnership, and the person in this seat is expected to have opinions. 

We’re also looking for someone curious about how AI can take the repetitive parts of accounting off your plate. Our CFO actively builds tools for the finance team, and you’ll have the chance to use them, improve them, and build your own.

Essential Functions & Responsibilities: 

Grant Billing & Funder Documentation 

• Prepare the monthly and periodic invoices that bring in our grant and contract revenue, following each award’s billing schedule. 
• Work alongside our outsourced accounting firm on supporting documentation packets, and give each one a last look before it goes out — you’re the one who catches what they miss. 
• Own the grant billing and compliance calendar. You’ll know what’s coming due before anyone has to ask. 
• Keep the documentation behind our cost allocations clear enough that a monitor could follow it. 
• Track spending against award budgets and communicate any under- or over-spending while there’s still time to adjust. 
• Assemble documentation when funders and program officers request it, including for fiscal monitoring visits and desk reviews. 

Accounts Payable & Disbursements 

• Run the accounts payable cycle from invoice receipt through payment, with our outsourced firm handling data entry. 
• Review coded invoices for the right general ledger account, program, and funding source before they route for payment approval, and resolve the ones that don’t look right. 
• Keep the approval workflow moving, and help colleagues get purchasing and expenses right without making it painful for them. 
• Prepare each payment run, and flag anything that deserves a second set of eyes. 

Month-End Close

• Take on the reconciliations and journal entries behind the monthly close, working from a calendar you and the CFO keep together, and prepare draft financials for review. 
• Reconcile bank, credit card, and balance sheet accounts, and track down the answer when something doesn’t tie. 
• Maintain schedules for fixed assets, prepaids, accrued liabilities, deferred revenue and other balance sheet accounts. 
• Produce workpapers someone else could pick up and follow. 
• Pull the documentation for our annual financial statement audit and any applicable federal compliance audit. 

Systems, Process & Automation

• Use the AI-assisted tools and workflows we already have for reconciliations, documentation packets, and recurring reporting. Constantly looking for ways to improve existing processes.  
• Build your own templates and automations — spreadsheet models, document assembly, recurring reports — with AI tools and Excel.  
• Express your opinion when a process isn’t working. If something is manual and repetitive, we want to hear about it, and we’d rather fix it than work around it. 
• Write and maintain the desk procedures for recurring processes, so the work is easy to hand off and easy to audit. 

Working Together 

• Be the day-to-day partner to our outsourced accounting firm — setting priorities, holding the schedule, reviewing their work, and keeping the relationship a good one. 
• Share finance deadlines, coding guidance, and policy updates with program and operations staff, and teach the procedures. 
• Coordinate documentation requests across the outsourced firm, staff, auditors, funders, and vendors. 
• Be the person colleagues come to with questions about coding, purchasing, and anything else on the finance side — and make them feel supported. 

Competencies: 

• Equitable Stewardship — Manages funds and funder relationships with consistent fairness, transparency, and documentation that any monitor or auditor could follow. 
• Financial Sustainability & Continuity — Builds procedures, workpapers, and automations that keep the finance function running smoothly and improving over time, not dependent on one person's memory. 
• Service-Minded Partnership & Collaboration — Treats colleagues, funders, and our outsourced accounting firm as partners to support, collaborating closely across teams and communicating finance clearly to people who don't work in finance. 
• Continuous Improvement & Curiosity — Actively looks for a better way to do the work, embraces AI tools and feedback, speaks up when something isn't working, and looks to grow their own skills and scope within the role over time.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. 

Physical Demands 

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

The employee is required to sit for prolonged periods of time and occasionally be required to reach, lift, bend, kneel, stoop, climb, push, and pull items weighing 25 pounds or less. The position requires manual dexterity, auditory and visual skills, and the ability to follow written and oral instructions and procedures. 

Position Type & Expected Hours of Work

This is a full-time non-exempt position with a working schedule of Monday – Friday 8:30am-5:00pm, however occasional evening and/or weekend may be required. Position is approved for a hybrid work schedule of 3 days in office and up to 2 day’s of remote work. 

Travel 

Employee will be expected to travel to as needed, to additional KFG locations and employer partner sites. Employee must have driver’s license, reliable transportation, and ability to work across multiple sites.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits:

• Medical, dental, and vision coverage
• 403(b) retirement saving 
• Life Insurance Plan 
• Professional development budget
• 13 paid holidays
• Generous Vacation Plan

Compensation Transparency 

At Kitchens for Good, we are committed to pay transparency and equity. The base salary range for this position is provided to ensure clarity and fairness in our hiring process. The final salary offered will be determined based on a variety of factors, including your education, relevant experience, skills, and knowledge. We also take into account internal equity to ensure consistency and fairness across our team. 

Please note that the listed range reflects the full salary potential for the role. Offers at the top of the range are not typical, as we aim to support long-term growth and advancement within the organization.  

Acknowledgment  

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. Kitchens for Good will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result. 

AT-WILL: The individual hired in this role will be at-will and will be subject to termination by the employee or the Company, with or without cause, with or without notice, and at any time. 

AMERICANS WITH DISABILITIES ACT (ADA) STATEMENT

The Company will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact Juanita Atitsogbuie at 619-736-1873 or [email protected]. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 

EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT 

The Company is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender or gender identity, national origin, disability status, protected veteran status or any other characteristic protected by state or federal law. 

Requirements

Education and Work Experience:  

Required

• A bachelor’s degree in accounting, Finance, or a related field — or the equivalent in experience. We care more about what you can do than where you learned it. 
• Three or more years of accounting experience, including hands-on reconciliation and month-end work. 
• Experience with Sage or a comparable accounting system. 
• Experience preparing grant or contract invoices with supporting documentation. 
• Strong Excel skills — pivot tables, lookup functions, and workbooks other people can actually use. 
• Some experience using AI tools at work. Tell us about something you built, automated, or made easier; we’ll be interested. 
• A track record of keeping a compliance calendar and recurring deadlines on track. 
• Care about getting the details right, and about leaving documentation someone else can follow. 
• Clear communication with colleagues who don’t work in finance. 

Preferred 

• Nonprofit accounting experience, including fund accounting and allocating costs across multiple funding sources. 
• Experience with government contract or federal grant billing. 
• Experience supporting an annual audit.