Protege Prowira - Human Capital (HC Ops)

Key Responsibilities

Event Management

• Coordinate end-to-end logistics for HR events, including:
  • Recruitment events
  • Career fairs
  • Assessment centres
  • Learning programmes
  • Employee engagement activities
  • Scholarship and talent development events
• Prepare event timelines, checklists and project plans.
• Liaise with internal stakeholders to understand event requirements.
• Coordinate venue bookings, catering, transportation, accommodation and event materials.
• Support onsite event execution and troubleshoot operational issues.
• Track event budgets and expenses.
• Collect feedback and prepare post-event reports and recommendations.

Procurement & Vendor Management

• Manage procurement activities in accordance with company policies and approval requirements.
• Prepare purchase requisitions, purchase orders and supporting documentation.
• Obtain quotations and coordinate vendor selection processes where required.
• Monitor contract renewals, service agreements and vendor performance.
• Maintain relationships with external suppliers, event organisers, training providers and recruitment agencies.
• Track procurement budgets and expenditures.
• Ensure timely payment processing and resolution of invoice-related issues.
• Maintain accurate procurement records and documentation.

Operations & Administration

• Maintain operational trackers, reporting dashboards and records.
• Support budget planning and monitoring for HR initiatives.
• Ensure compliance with internal governance, procurement and financial controls.
• Coordinate with Finance, Facilities, IT and other support functions as required.
• Identify opportunities to improve processes, reduce costs and enhance service delivery.
• Provide administrative support for HR projects and initiatives.

• Degree
• Experience coordinating multiple projects simultaneously is an advantage.
• Experience working with vendors and managing budgets is preferred.

Please attach the following documents along with your CV when you submit an online application: 

• Academic Certificates and Transcripts, from SPM (or equivalent) onwards 

• A copy of your NRIC or passport 

• Recent passport size photo