Manager, Accounts Payable

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing!

When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!

The Accounts Payable Manager assists with the oversight of the day-to-day accounts payable functions for the Organization’s entities including mentoring Accounts Payable team, responding to vendor/other department accounts payable needs and ensuring the accurate/timely processing of invoices. Responsible for the timeliness, accuracy, outcomes, and reporting of all accounts payable functions.

Job Description

Qualifications:

·         Bachelor’s degree in Accounting or Finance or an equivalent combination of experience and education.

·         Minimum of five (5) years of relevant experience preferably in a multi-entity setting.

·         Minimum of two (2) years of supervisory/management experience.

·         Strong knowledge and competency in accounts payable.

·         Knowledge/experience with an automated accounts payable system.

·         Proficient in the advanced use of Microsoft Office products (Excel, Word, PowerPoint, Outlook) and complex financial systems.

·         Professional attitude with strong leadership skills, critical thinking, and conflict resolution.

·         Highly organized with the ability to manage many tasks simultaneously in a fast-paced. environment, remaining proactive, detailed oriented, resourceful and efficient.

·         Proven successful experience leading, coaching and mentoring.

·         Proficient in time management with the ability to prioritize a variety of duties.

·         Ability to work independently exercising a high degree of discretion and judgement.

·         Well-developed interpersonal skills and excellent written and verbal communication skills; ability to provide instructions and constructive feedback.

Able to maintain a strict level of confidentiality

Job Responsibilities:

·         Assists with the oversight of all accounts payable functions for the Organization and its affiliates.

·         Responsible for assisting with accounts payable tasks.

·         Provides backup to the accounts payable team when necessary.

·         Handles vendor maintenance (including new vendor additions, vendor modifications, adding vendor default GL accounts if necessary, etc).

·         Responsible for reviewing/monitoring the accounts payable system queues (including payment not found queue, rejected queue, prep queue, approval queue, etc).

·         Responsible for reviewing/monitoring all accounts payable logs (including contract physician, utilities, vendor creation, void logs, etc).

·         Reviews accounts payable aging and on hold items to ensure all invoices are paid in a timely manner.

·         Responsible for preparing the nursing home invoices for processing.

·         Handles void check process.

·         Provides leadership, support and guidance to staff with respect to meeting their tasks and duties deadlines.

·         Coordinates completion of all accounts payable tasks necessary prior to check run.

·         Reviews and maintains the accounts payable system for accuracy and compliance with reporting standard.

·         Establishes working relationship with vendors and internal approvers.

·         Oversees the preparation of the reconciliation of records pertinent to areas of responsibility.

·         Resolves or escalates accounts payable issues and ensures resolutions. 

·         Supervises, directs, and trains personnel involved under areas of responsibility.  Directs daily activities of direct reports and communicates organizational information, goals and policies to the staff.

·         Acts as subject matter expert (SME) on invoices and other accounts payable processing matters.

·         Assists with annual 1099 process.

·         Performs other duties as assigned.

Compensation Pay Range:

$95,502.22 - $149,222.21

This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

All Chapters Health System employees performing services for Florida affiliates are submitted through the Florida Care Provider Background Screening Clearinghouse to verify eligibility after a conditional offer of employment is made as well as ongoing eligibility. For more information, please visit https://info.flclearinghouse.com/.