Records Clerk 1

This position is responsible for recording documents for permanent record within the Recorder’s Office. Position is also responsible for assisting customers with locating recorded documents and understanding recording requirements. Incumbent will need to understand the established policies and procedures and follow them accordingly. Incumbent may also rely on experience and judgment to plan and accomplish assignments in a timely manner with a high emphasis on customer service and attention to detail. Other duties and tasks are routine in nature and performed under supervision following standard procedures. Position reports to the Recording Manager.

Agency Summary
The Marion County Recorder’s Office maintains permanent public records of property transactions between owners and makes those documents available to the public. Records include deeds, liens, mortgages, easements, certified survey maps, and more.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

• Must review all incoming documents in order to ensure compliance with Indiana Code
• Interprets document information and transcribes data using recording software to create a searchable index
• Responsible for auditing information entered into land records system and corrects any errors to ensure a complete and accurate permanent record
• Researches and retrieves recorded documents using software applications, microfilm and other sources as needed
• Collects and processes fees for recordings and copies
• Must provide professional and courteous assistance to customers in person, by phone, and email
• Must maintain confidentiality of information
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

High school diploma or equivalent with two (2) years’ work experience in an office environment or front facing customer service role, and one (1) year’ experience in computer operation data entry. Capable of learning current recording standards and maintaining detailed quality work. Proficiency with Windows Operating System and Microsoft Office. Outstanding people skills with a pleasant and professional demeanor. Must be able to communicate effectively in writing and orally.  Must be able to multi-task without making mistakes. Must be able to collect payments and balance tenders. Typing of at least 45 wpm accurately. Must be able to take direction well.

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.

Essential functions are regularly performed without exposure to adverse environmental conditions. 

1. Tasks are mainly completed in a seated position at a desk
2. Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds)
3. Tasks involve extended periods of time at keyboard or workstation
4. Tasks require the ability to perceive and hear sounds and see visual cues or signals
5. Tasks require the ability to communicate orally
6. Must be able to hear as well as communicate effectively orally, verbally, and in written formats