Executive, Corporate Secretarial

Position : Executive, Corporate Secretarial

Industry : Oil & Gas

Employment Type : Contract (1 year)

Location : Kuala Lumpur

Job Scope(s):

• Manage day-to-day corporate secretarial matters for assigned group companies.
• Monitor compliance with applicable laws, regulations, and corporate governance requirements.
• Prepare notices, agendas, resolutions, and supporting documents for Board and shareholder meetings.
• Draft and maintain meeting minutes, written resolutions, and resolution extracts.
• Prepare and submit statutory filings to SSM and other relevant authorities, ensuring all submissions are completed on time.
• Maintain and update statutory registers, minute books, and other corporate records.
• Coordinate nominee director appointments, resignations, assessments, and related records.
• Monitor Board composition to ensure compliance with statutory, contractual, and internal requirements.
• Maintain and update company information, records, and compliance status for assigned entities.
• Support and coordinate corporate exercises, including restructuring, share transfers, company name changes, and company closures.

Requirement(s):

• Bachelor's Degree in Corporate Administration, Business Administration, Law, Management or a related discipline; MAICSA/CGI qualification or partial qualification is an advantage.
• One (1) to two (2) years of relevant corporate secretarial or compliance experience is preferred; fresh graduates with relevant practical exposure may be considered.
• Required Skills:
  • Companies Act 2016 knowledge; statutory fillings and corporate records; minutes and resolutions; stakeholder coordination; Microsoft Office and deadline management

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process