Board Administrator

Description

GreenStar offers excellent time off benefits!

Purpose: The Board Administrator is responsible for ongoing support of governance of the Cooperative through administrative activities. This position requires a high level of confidentiality regarding the business and activities of GreenStar.

Commitment: GreenStar Co-op is committed to being an inclusive organization free from discrimination. We seek out and welcome people from diverse communities to participate in a community-owned cooperative business structure.

Status: Level III, reports to General Manager

Responsibilities:

BOARD ADMINISTRATOR

• Take and prepare Council and committee minutes 
• Maintain strict confidentiality for Council materials and decisions when appropriate
• Prepare and distribute Council and committee agendas and materials
• Maintain Council's electronic records and paper files
•  Maintain and update the Council Policy Book
• Ensure appropriate access to Council Documents for the public, staff, members, and Council. Provide administrative support to Council and committees to support their specific work
• Prepare and clean up from Council meetings and events
• Update and maintain the Council roster
• Assist with development of and maintain Council work plan
• Assist with development of Proposals
• Maintain Council and committee calendar; support scheduling of meetings and events
• Onboard and train new Council and committee members
• Attend Council and committee meetings
• Support administration of Council elections
•  Act as a subject matter expert for Council policies and procedures
• Facilitate Council members receipt of stipends
• Support planning and Coordinate logistics for Council meetings, retreats, and conferences
• Identify needs for and conduct and coordinate training for Council Members
• Coordinate with Council to complete needed documents for GreenStar’s licenses and certifications
• Train and coordinate with staff liaisons to Council and Committees

ADMINISTRATIVE ACTIVITIES

• Coordinate and assist with member-owner events
• Support maintenance of accurate records
• Support creation of communications material
• Communicate with member-owners and the public

MISCELLANEOUS

• Perform other tasks assigned by supervisor
• Respect and comply with storewide personnel policies
• Attend departmental meetings and required trainings

SAFETY RESPONSIBILITIES

• Follow GreenStar safety rules
• Assist other employees in safety needs
• Report unsafe equipment and conditions, 
• Participate in safety training programs
• Assist with accident investigation 
• Perform other tasks as assigned to ensure a safe and healthy work environment.

Requirements

Qualifications:

• Organized with strong attention to detail.
• Ability to interact with managers, board members, staff, the general public, co-op members, community leaders, and staff in a positive and professional manner
• Good writing, editing, and communication skills. 
• Experience in taking meeting minutes is preferred.
• Computer literate with proficiency in Microsoft Word and Google Suite.
• Ability to work on site, at events, and remotely.
• Experience in uploading or maintaining website content preferred.
• Experience with office tasks (copying, filing, etc.)
• Type 50+ words per minute accurately.
• Excellent meeting transcription skills.
• Ability to maintain confidentiality.
• Ability to work with minimal supervision, communicate effectively, and meet deadlines.
• Ability to work with a flexible schedule to meet the needs of the business (meetings, events, etc).
• Ability to do repetitive motions, heavy typing and data entry, sit at a computer for long periods of time, stand for long periods of time, lift up to 30 lbs, visually read fine print, visually read a computer screen for long periods of time.