Surgical Scheduler II, Vascular Surgery in Newark

Job Details

ChristianaCare's Vascular Surgery practice is seeking a professional, compassionate, dependable, detail-oriented Full-Time Surgical Scheduler II at the Christiana Hospital in Newark.

Vascular Surgery is growing at ChristianaCare. A critically important service within the hospital, Vascular Surgery is medical specialty focused on diagnosing and treating diseases of the body’s vascular system- the arteries and veins- excluding the heart and brain.

Vascular Surgery at ChristianaCare | ChristianaCare

The Surgical Scheduler's primary responsibilities will be to schedule pre-operative, post-operative and invasive procedures for patients undergoing structural heart and aortic health procedures at Christiana Care.  This resource will work in collaboration with the structural heart team coordinators, cardiac surgery and vascular surgery areas to optimize the patient experience, assuring the availability and proper utilization of resources and approvals including time, equipment, and personnel.  They will also optimize patient flow from referral to procedure to include coordination of pre-operative testing and procedures and partnering with referring offices to ensure accurate and complete medical history and records are obtained prior to patient evaluation.

Work Schedule:

• Monday- Friday: 8am- 4:30pm

• No weekends or holidays, great work-life balance!

Key Responsibilities:

• Coordinates the scheduling of all structural heart consults, procedures, pre-operative and post-operative tests and appointments.

• Works with cardiac surgery and vascular surgery to coordinate and schedule post-procedure follow-up appointments and imaging for post aortic procedure patients.

• Schedules cases in Surginet including case name, appropriate ICD10 code, resources, equipment, time and expected length of case. 

• Coordinates resources and staffing with other departments/vendors as needed for routine and special cases.

• Arranges all pertinent preoperative testing in the correct timeframe prior to procedure based on heart team plan of care.

• Schedules any urgent and add-on cases and adjusts as needed to accommodate the changes, communicating with patients, families and all departments involved regarding changes.

• Responsible for communicating testing and procedural dates and pertinent information to patients and to referring providers and notifying them of any changes as soon as possible.

• Acts as a liaison with the heart team for scheduling of patients for evaluation and consultation with providers, arranging pre-op testing, procedural scheduling, administering quality of life questionnaires, and scheduling post-op visits.

• Provide non-clinical preoperative instructions and directions to patients in preparation for testing and procedures.

• Maintain patient database to ensure completion of all necessary preoperative clearances and testing.

• Ensures Medical Records are available and ready for consults in the structural heart clinic (SHD).

• Supports SHD clinic hours and works in collaboration with coordinators and clinic staff to support optimal patient evaluation and flow.

• Ensures patient records are up to date with all pertinent test results in preparation for next review and/or visit.

• Participates in clinic initiatives for performance improvement.

• Handles patient call backs relaying information per the direction of the coordinators/providers.

• Performs other related duties as required

• Interact with physicians, physician’s offices, various Christiana Care departments, patients and patient’s family on a daily basis.

• Back up phones, front desk, and supervisor when needed.

Why You’ll Love Working at ChristianaCare

• Comprehensive, First‑Day Health Coverage:
  Comprehensive first‑day coverage, including medical, dental, vision, and life insurance. Caregivers earning under $50,000 pay $0 in paycheck premiums for medical and prescription coverage. Enjoy low deductibles, plus $0 copays for unlimited primary care (in‑office or virtual) with ChristianaCare providers and unlimited urgent care visits at GoHealth facilities.

• Generous Paid Time Off
  Enjoy 32 days of PTO each year, including 7 major holidays, with options to roll over or cash out unused time.

• Tuition Reimbursement for Career Growth
  Advance your education with up to $5,250 per year in tuition reimbursement.

• Grow Your Family with Confidence
  We’re here to support every step of your journey to parenthood—whatever that looks like for you. From advanced fertility care through Progyny to free maternity education and support, plus up to $5,000 in adoption assistance, our benefits are designed to help you build your family with confidence and care.

• Paid Parental Leave
  Receive 12 weeks of paid parental leave to support your growing family, after one year of service.

• Retirement Planning & Financial Well-Being
  Access two retirement plans, including a 403(b) with up to a 50% match and a company-funded contribution of 3%–5% based on service. Plus, take advantage of free financial coaching, counseling, and budgeting support.

Qualifications:

• High school graduate. 

• Minimum of 2 years related medical office experience with knowledge of surgical scheduling for multiple providers.

At ChristianaCare, we are guided by our values of Love and Excellence and are passionate about delivering health, not just health care.

Feel free to apply with an updated copy of your resume and come join us at ChristianaCare!

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Hourly Pay Range: $21.03 - $31.54

This pay rate/range represents ChristianaCare’s good faith and reasonable estimate of compensation at the time of posting. The actual salary within this range offered to a successful candidate will depend on individual factors including without limitation skills, relevant experience, and qualifications as they relate to specific job requirements.

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

Post End Date

Aug 31, 2026

EEO Posting Statement

ChristianaCare offers a competitive suite of employee benefits to maximize the wellness of you and your family, including health insurance, paid time off, retirement, an employee assistance program.  To learn more about our benefits for eligible positions visit https://careers.christianacare.org/benefits-compensation/