Legal Real Estate Coordinator

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time. 

Position Overview

The Legal Real Estate Coordinator is a key member of the Dutch Bros Legal team. This role is primarily responsible for providing support to attorneys and paralegals on all real estate matters related to leasing, development, transactions, and ancillary agreements.

The Legal Real Estate Coordinator will also work closely in partnership with the Legal Department's paralegal and administrative staff to support internal attorneys and paralegals managing a variety of legal matters, including but not limited to:

• Commercial agreements
• Intellectual property filings
• Marketing initiatives and brand protection
• Employment matters
• Franchise matters
• Mergers and acquisitions
• Due diligence
• Litigation
• General corporate compliance work

Key Result Areas

Real Estate Support

• Manage the Legal Real Estate email inbox and input matters into Smartsheet.
• Request current title and survey reports for active lease transactions as directed by attorney and paralegal staff.
• Assign leases to outside counsel by distributing LOIs and related title and survey reports as directed.
• Organize, maintain, and manage storage of all real estate transaction documents, drafts, and executed agreements.
• Review lease execution packages for accuracy.
• Process execution of leases and other agreements through DocuSign.
• Distribute fully executed leases to internal stakeholders.
• Track lease statuses, tasks, and deadlines.
• Process and track legal real estate invoices.
• Support drafting and review of lease, construction, and ancillary documents, including:
  • CC&Rs
  • SNDAs
  • Estoppels
  • Memoranda
  • Amendments
  • Rent commencement certificates
  • Easements
• Assist with conference registrations, bar dues, travel arrangements, and reimbursements for real estate legal staff.

General Legal Department Support

• Support management of Legal Department email inboxes and calendars.
• Create and distribute matters and related requests.
• Intake and coordinate contracts, documents, projects, and legal matters.
• Assist with distribution of incoming legal mail and email, including service of process communications.
• Schedule meetings, prepare agendas, and distribute notes and action items.
• Support invoice processing and tracking.
• Manage outgoing shipping and mailing requests.
• Organize and maintain legal filing systems.
• Ensure proper retention and organization of legal and real estate records.
• Maintain file organization according to department filing and naming protocols.
• Provide proactive administrative support to attorneys and paralegals.
• Coordinate multi-department projects and communicate objectives, updates, and timelines.
• Generate project, matter, and contract reports.
• Track statuses, deadlines, and key milestones.
• Manage document signature collection, including manual, notary, and electronic signatures.
• Assist with administration of outside counsel relationships and related matters.
• Utilize and maintain matter and contract management systems.
• Assist with development and compliance of internal processes and procedures.
• Support implementation and improvement of legal systems and tools.
• Perform administrative duties necessary to support department operations.
• Complete special projects as assigned.

Skills

• Keenness to Learn
• Adaptability
• Critical Thinking
• Mission Focus
• Positive Thinking
• Trustworthiness

Job Qualifications

Required

• High School Diploma or GED.
• 2 years of legal experience with a corporation, law firm, government agency, or similar organization.
• Demonstrated "humble, hungry, and smart" mindset.
• Basic understanding of:
  • Attorney-client privilege
  • Confidentiality requirements
  • Unauthorized practice of law
• Basic knowledge of law office operations, practices, and procedures.
• Strong verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Project management skills and ability to work effectively within a team environment.
• Ability to give and receive feedback professionally.
• Ability to work independently with accountability for work product.
• Ability to comply with company policies and procedures.
• Ability to develop systems, processes, and procedures.
• Intermediate proficiency in:
  • Microsoft Office Suite
  • Microsoft Teams
  • Smartsheet
  • Google Workspace
  • LawVu

Preferred

• Associate's Degree or Bachelor's Degree.
• Experience with real estate development and transactions, including:
  • Build-to-Suit transactions
  • Ground leases
  • SNDAs
  • Estoppels
  • Exclusivity issues
  • Lease renewals and amendments
  • Due diligence
  • Memorandums
  • Title review
  • Survey review
  • Environmental reports

Location Requirement:

This role is located in Tempe, AZ. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.

Physical Requirements

• In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions.
  • Must be able to collaborate in-person with occasional impromptu in-person meetings.
• Office Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels.
• Mobility: Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 pounds.
• Hearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.
• Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.
• Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.
• Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.
• Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.

Compensation:

DOE

If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!