Purchasing & Inventory Manager

Description

Purchasing & Inventory Manager

Full-Time; Monday - Friday

Pay Range: $17.74/hour - $26.61/hour

We are seeking a detail-oriented and strategic Purchasing & Inventory Manager to oversee our procurement processes and inventory management. This role is vital in ensuring that our organization maintains optimal stock levels, reduces costs, and supports operational efficiency. If you have a strong background in supply chain management and a proactive approach to inventory control, we invite you to join our dynamic team.

The Purchasing Manager is responsible for coordinating and managing the procurement, receiving, inventory control, storage, and distribution of supplies and equipment, excluding food purchases, for King’s Grant Retirement Community. This position oversees purchasing processes, stockroom operations, inventory management, equipment tracking, and supply distribution to ensure departments have the necessary resources to support resident care and facility operations. The Purchasing Manager also assists with maintaining purchasing records, resident and departmental charges, and compliance with applicable safety and regulatory requirements. 

Qualifications:

· High school diploma or equivalent required.

· Previous experience in purchasing, inventory management, supply distribution, or related responsibilities preferred.

· Basic computer skills, including proficiency with inventory systems and Microsoft Office applications, preferred.

· Ability to maintain accurate records and perform basic inventory calculations.

· Strong organizational, communication, and time-management skills.

· Ability to work independently and prioritize responsibilities effectively.

· Valid driver's license and acceptable driving record required if operating facility vehicles. 

Requirements

  Purchasing and Procurement

• Coordinates and processes purchase orders in accordance with established purchasing procedures.
• Purchases supplies and equipment, excluding food, for departments throughout the facility.
• Research products, pricing, availability, and vendors to support cost-effective purchasing decisions.
• Locates and orders special items requested by departments or residents.
• Performs local pickups of supplies and orders as needed.
• Coordinates the acquisition of building signage, resident nameplates, and other identification materials.
• Coordinates the purchase, maintenance, and replacement of cellular telephones.
• Review incoming freight and deliveries for accuracy and completeness.

Inventory and Stockroom Management

• Maintains appropriate inventory levels of supplies and equipment.
• Oversees the receiving, storage, organization, and distribution of stock.
• Maintains a clean, orderly, and appropriately stocked storeroom.
• Restocks supply rooms in the Lacy Health Center, Craig Assisted Living Center, Catered Living, Clinic, and Administration daily or as needed.
• Delivers supplies and equipment to designated departments as required.
• Maintains an inventory control log for King’s Grant equipment.
• Coordinates and participates in the annual inventory process.
• Downloads and reviews daily Orbits inventory reports for inventory control purposes.
• Assists with maintaining and updating resident and staff information within the Orbits system.
• Operates inventory-related equipment, including carts, dollies, and vehicles, as necessary.

Equipment and Administrative Responsibilities

• Coordinates maintenance and servicing of office equipment as assigned.
• Coordinates repairs of blood pressure cuffs, stethoscopes, and other Health Services equipment as needed.
• Maintains Safety Data Sheets (SDS) and reviews them at least every six (6) months to ensure documentation remains current and accessible.
• Processes and prints monthly resident and departmental charges in accordance with established procedures.
• Maintains accurate purchasing, inventory, equipment, and related records.
• Reports supply shortages, equipment concerns, and purchasing issues to the appropriate supervisor.

Compliance and Professional Responsibilities

• Complies with applicable federal and state regulations, facility policies, and established purchasing and safety procedures.
• Completes all required training in accordance with federal and state regulations and Sunnyside Communities requirements.
• Maintains confidentiality of resident, employee, and organizational information.
• Demonstrates professionalism, accountability, organization, and effective communication when interacting with residents, staff, vendors, and visitors.
• Performs other duties as assigned.