Admin and Liaison Specialist

Job Summary

We are looking for a highly organized and proactive Admin and Liaison Specialist to provide administrative, coordination, and communication support across multiple departments. This role serves as a key link between internal teams, suppliers, and stakeholders while also supporting sales and marketing operations.

Key Responsibilities

• Provide administrative, office, and facilities support, including monitoring office supplies, equipment, and inventory.

• Handle phone and email inquiries and manage internal and external correspondence.

• Maintain accurate records, files, and databases (both physical and digital).

• Act as a communication bridge between departments to ensure smooth coordination of tasks and projects.

• Assist in supplier coordination, inter-department management, and account support.

• Support sales operations by tracking bookings and orders, updating sales reports, and preparing materials for trainings and customer engagements.

• Provide marketing support by managing website and social media updates and handling digital inquiries.

• Assist in the coordination of marketing activities and events, including logistics, supplier coordination, approvals, and payments.

Qualifications

• Graduate of any four-year course, preferably Business Administration, Office Management, or Marketing Management.

• At least 1–2 years of experience in an administrative, secretarial, or receptionist role.

• Proficient in Microsoft Office (especially Excel and PowerPoint) and Google Workspace.

• Strong communication, organizational, and coordination skills.

• Detail-oriented, able to multitask, and comfortable working with multiple teams.

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