Document Controls Specialist II

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails being responsible for administering the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability.

What You'll Do:

• Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties.
• Prepares records for inactive storage according to the Records Retention Schedule.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Performs and/or supports regular audits of document controls processes and procedures.
• Performs other duties as assigned.

What You'll Need:

• Associate's degree in relevant field and 3 years of relevant experience, or
• In lieu of degree, 5 years project controls, document control, and/or technical administrative support experience

What You'll Bring:

• Reviewing construction document plans and identifying required discipline lead to perform technical reviews.
• Understands the contractual language to interpret required deliverables and payment methods.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Proficient with use of MS Office Suite software (MS Work, Excel, Outlook, etc).
• Document control experience.

 

What We Prefer:

• Proficient in Autodesk FORMA (Docs/Build/Insight).
• Previous knowledge supporting workflows for cost estimating, scheduling, and processes and procedures. 
• Strong communication and multi-tasking skills. 

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.

#AJ #ProjectControls #ProgramManagement

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Locations:

Miami, FL

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies.  Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB.  HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.