Office Manager

Position Summary

Acuren is currently recruting for an Office Manager to support our operation in Tulsa, OK. 

 

Responsible for managing the office, payroll, accounting functions; provides customer service support; performs Human Resources activities; provides administrative support to staff and Division Manager at the location.

Responsibilities

• Enter hours timely and effectively for weekly for payroll.
• Provide weekly P&L report to Manager (Sales and Expenses).
• Assist with and ensure compliance with Account Payable procedures.
• Assist with forecasting reports - Flash report.
• Act as liaison to HR with regards to employee relations/policy/benefit issues,
• Assist in the completion of End of Month Closing. 
• Track and retrieve Aged invoices for payment.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
• Answer and direct incoming phone calls.
• Provide administrative support
• Generate region invoicing weekly.
• Generate end of month accruals and deferrals.
• Post customer payments. Post revenues by verifying and entering transactions.
• Update and maintain receivables by totally unpaid invoices.
• Research and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization.
• Adjust accounts or ledgers as applicable.
• Support controller and accounting team with various administrative functions.
• Follow filing procedures to ensure the divisions compliance.
• Performs other related duties assigned by Manager.

Requirements

• Minimum 2 to 4 years of management and/or accounting experience
• Associates degree or higher in Business or related field; desired but not required
• Proficient with MS Office: Word, Excel, PowerPoint
• Ability to meet stringent deadlines
• Self-starter, enthusiastic, and cooperative attitude
• Ability to maintain focus on multiple projects
• Demonstrated experience in high volume Accounts Payable, creating, tracking and analyzing Journal Entries.
• Experience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting.
• Excellent math skills with the ability to create and manipulate Excel spreadsheets.
• Experience in accounts receivable including invoicing and collections, interpreting contract billing language.
• Ability to self-direct to accomplish the work of the office.
• Strong interpersonal, communication, and team-oriented skills.
• Ability to work in a fast-paced office environment
• Willingness and ability to work overtime routinely.
• Strong interpersonal, communication and team-oriented skills
• Highly detail oriented with exceptional planning and organization skills
• Strong problem analysis and problem resolution skills
• Highly adaptable with ability to work in a fast-paced office environment

Benefits

• Competitive Salary
• Medical, dental, vision, and supplemental insurance
• 401K Plan
• Paid Holidays
• Paid Time Off

Working Conditions

Working Conditions:

• Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
• Sitting for extended periods of time

 

Company Overview

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.

 

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

 

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.