Proposals Coordinator

Your New Company!
At Altasciences we all move in unison to assist and work in the discovery, development, and manufacturing of new drug therapies to get them faster to people who need them.  No matter your role, we all play an important part and you will have a significant impact on the health and well-being of people across the globe. By living our values of Employee Development, Customer Focus, Quality and Excellence, Respect and Integrity, we look to foster a passionate and collaborative work environment and we are looking for talented and enthusiastic people, like you, to join our growing team! Whether you're a recent college graduate or seeking your next career opportunity, it's time to discover your future at Altasciences.

We are better together and together We Are Altasciences.

About the Role

Provides high level administrative support to our Proposals Team. Monitors the Compass Inbox and Estimates emails, sets up change order opportunities in Sales Force and saves emails into the estimates folder within the study folders. Additional administrative tasks as assigned

What You’ll do Here

• Facilitate data entry input to pertinent Proposals CEs; generate necessary reports from data for tracking CE priorities.

• Attend meetings, take meeting notes and distribute to attendees.

• May be required to assist the Proposals Team in processing $0.00 Delays and Cancellations.

• Provide recommendations on ways to improve efficiency, effectiveness and responsiveness of administrative processes.

• Use professional judgment and discretion while maintaining confidentiality at all times.

• Interacts with the Proposals Team, Operations, Business Development, Client Managers, Contracts on a daily basis, ensuring administrative tasks are completed

• Manage multiple opportunities and projects simultaneously.

What You’ll Need to Succeed

• BA/BS specializing in business, marketing or life sciences, or combination of education and experience in order to fulfill essential job duties.

• At least 5 years related administrative experience in Business Development or Project Management with training in the biotech, pharmaceutical or CRO industry.

• Ability to utilize Microsoft Office’s suite of programs including; Word, Excel, Project on an intermediate level.

• Familiarity with SalesForce a plus.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, software manuals, study documents, and procedure manuals; the ability to write routine reports and correspondence

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs

• Continual GLP training.

• Communicates effectively with all levels of individuals throughout the company.

• Demonstrated performance in delivering results.

• Brings logical resolutions to conflicting interests and priorities.

• Strives for continuous improvement of processes. ​

What We Offer

The hourly range estimated for this position is $21.00 - $26.00. Please note that salaries vary within the range based on factors including, but not limited to, prior relevant experience, skills, education, certification, location as well as internal equity and market data. Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.

Altasciences’ Benefits Package Includes:

• Health/Dental/Vision Insurance Plans

• 401(k)/RRSP with Employer Match

• Paid Vacation and Holidays

• Paid Sick and Bereavement Leave

• Employee Assistance & Telehealth Programs

Altasciences’ Incentive Programs Include:

• Training & Development Programs

• Employee Referral Bonus Program 

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MOVING IN UNISON TO DELIVER A BIG IMPACT WITH A PERSONAL TOUCH

Altasciences is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability or any other protected grounds under applicable legislation. Reasonable accommodations for persons with disabilities during the recruitment process are available upon request. Join us at Altasciences!