HR Compliance Specialist I

Overview

The Human Resources Compliance Specialist ensures that company policies and procedures align with the appropriate federal, state, and local laws and regulations including but not limited to the Family Medical Leave Act (FMLA), Workers Compensation, Affirmative Action (AAP), EEO-1 and auditing the various HR functions to ensure regulatory requirements are met. Additionally, the Human Resources Compliance Specialist I partners with the 3rd party vendor to ensure regulatory compliance and final decision on absence requests approvals.

Responsibilities

• Ensures managers and associates understand how to apply for regulatory leave of absence (FMLA & Worker's Compensation) and ADA Disability Accommodations • Submit the prompt and accurate reporting of work-related incidents and maintains up-to-date work status documentation. • Provide guidance on Trustmark's 3rd party leave of absence vendor by responding to associate inquiries. • Review 3rd party vendor leave of absence approvals to ensure compliance with Trustmark's policies and practices. • Act as the quality control reviewer for third-party vendor reports and communicates any discrepancies to account administrators. • Clearly and accurately communicates HR compliance policies, practices, procedures and regulatory timeline requirements to Trustmark associate inquiries. • Manage associate absences for approved leave. • Assists in conducting and reporting various audits as needed on a monthly or quarterly basis including but not limited to applicant tracking, I-9 management, FMLA usage, etc. • Assist with required federal regulatory audits directed by OFCCP or OSHA. • Input data to ensure proper documentation and regulatory compliance.

• Perform all additional duties as assigned.

Qualifications

• 2+ years in Human Resources to include prior experience in HR compliance (FMLA, ADA, EEO, etc.) OR 4 years as a HR Generalist handling HR compliance related topics and/or leave administration.  
• Must have outstanding oral and presentation skills including the ability to communicate effectively with all levels of associates and outside vendors
• Must have intermediate level knowledge of  Microsoft Office/Productivity Tools (Excel, PPT, Word)

• Knowledge of Federal and state employment regulations (FMLA, ADA, EEOC, etc.)

• Critical thinking and decision making skills
• Stakeholder coordination
• Collaboration Tools (Teams, SharePoint)
• Confidentiality and integrity
• Relationship management experience 
• Four-year degree in business, human resources, or related field of study preferred
• Experience to some regulatory examination and internal audit experience preferred

Must be able to sit for long periods of time and use computer keyboard and/or mouse requiring hand and wrist manipulation, while viewing computer screens

Management retains the right to add, delete or modify the responsibilities and qualifications of the position at any time.

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