- Location
- HQ Australia Brisbane
- Type
- Full-time
- Department
- Legal
- Source
- Workday
Description
We are seeking an experienced Asset Management Specialist (Reporting, Risk & Compliance) to support the governance, reporting and compliance requirements across Vena Energy Australia’s operating portfolio of solar and BESS assets. Reporting to the Senior Manager, Asset Management, this role will coordinate accurate, timely and auditable reporting across operational, regulatory, lender and internal governance requirements, while maintaining compliance calendars, evidence registers and reporting frameworks that support strong governance, audit readiness and informed decision-making.
Key Responsibilities:
Compliance Governance & Assurance
Establish, own and maintain compliance frameworks, calendars, obligations registers and reporting registers across regulatory, lender, contractual and internal requirements.
Ensure compliance obligations are clearly defined, assigned to owners, tracked against due dates and supported by appropriate evidence.
Coordinate the collection, validation and storage of compliance evidence to support audits, inspections, assurance reviews, information requests and compliance queries.
Maintain compliance documentation and records, including policies, registers, approvals and attestations, ensuring appropriate version control and traceability.
Implement compliance assurance processes, including periodic compliance reviews, evidence completeness checks and identification of compliance gaps.
Track, manage and escalate compliance risks, breaches, late or missed submissions, incomplete evidence and non-conformance to internal procedures.
Lender Compliance & Assurance
Coordinate lender reporting requirements, information requests and audit queries.
Ensure lender submissions are accurate, complete and supported by appropriate evidence.
Maintain clear audit trails for lender reporting and interactions.
O&M Contract & Internal Obligation Compliance
Track compliance with O&M agreements, OEM obligations and internal asset management procedures.
Ensure contractual reporting requirements are met and performance obligations are evidenced.
Support improved governance of contractor and internal obligations across the operating portfolio.
Quality Assurance & Reporting
Prepare and coordinate monthly and quarterly operational performance reporting using validated inputs from relevant teams.
Maintain reporting templates, data definitions and reporting rules for key operational KPIs.
Conduct quality assurance checks to ensure reporting is complete, consistent and decision-useful.
Support regulatory reporting processes relevant to operational assets, including energy, emissions and operational compliance reporting where applicable.
Operations & Cross-Functional Support
Work with Operations, Engineering & Reliability, Operations Readiness, Site Teams and Projects & Construction to validate reporting inputs.
Ensure operational logs, event data, defect registers and warranty information are captured in a reporting-ready format.
Support quarterly and annual portfolio reviews by consolidating performance trends, compliance status and key issues.
Escalate reporting risks, missing inputs, conflicting data sources and compliance concerns as required.
Prerequisites:
Qualification in business, engineering, compliance, finance or equivalent experience in reporting or compliance roles.
3–5+ years’ experience in reporting, compliance coordination, governance or operational performance reporting, ideally within infrastructure, energy, utilities or asset-based industries.
Experience managing reporting calendars, compliance obligations, evidence packs and stakeholder reporting deadlines.
Strong reporting, documentation and data quality skills, including reconciliation, version control and traceability.
Proficiency in Excel and reporting tools, with the ability to manage structured data and recurring reporting processes.
Strong stakeholder coordination skills, with the ability to follow through across multiple internal and external contributors.
Ability to manage competing deadlines while maintaining accuracy and quality.
Clear written communication skills and confidence preparing reporting outputs for internal stakeholders.
Why Join Vena Energy?
We offer a competitive salary plus a strong range of employee benefits, including:
Wellbeing Program – Flexi - Lifestyle Dollars, 6 days’ Flexi - Family leave, and access to ThoughtFull (EAP) platform.
Recognition and Engagement – Vena Stars rewards, regular social events, and team activities.
Inclusive Workplace Culture – Connect with colleagues throughout Australia and beyond.
Group Insurance – Comprehensive coverage for you and your family.
Professional Development – Access to online learning resources as well as opportunities for training and career advancement.
Paid Parental Leave – 16 weeks of fully paid parental leave.
Paid Volunteer Leave – 2 days to give back to your community.
Are you ready to engineer a greener future?
