Environmental Regulatory Compliance Specialist

Job Description:

Brooks Instrument (www.brooksinstrument.com), an industry leader in flow and pressure instrumentation for critical applications, is seeking candidates for a Environmental Regulatory Compliance Specialist position that will be based at the company headquarters in Hatfield, Pennsylvania (suburban Philadelphia). The company has manufacturing locations in Pennsylvania, Hungary, Malaysia and Korea, and also maintains sales and service offices throughout the world. Our high-tech products are used in laboratory and process applications in end markets such as: oil & gas, petrochemical, medical devices, waste water, life sciences, and analytical instruments. 

Brooks is a division of ITW (Illinois Tool Works), a fortune 200 company. ITW is one of the world’s leading diversified manufacturers of specialized industrial equipment, consumables, and related service businesses. The company has operations in 56 countries and employs over 50,000 employees. These talented employees, many of whom have specialized engineering or scientific expertise, contribute to ITW’s global leadership in innovation. The company is proud of its broad portfolio of nearly 10,000 active patents, and is focused on fully leveraging its highly differentiated business model to deliver solid growth with consistent best-in-class margins and return on capital.

Basic Function

The Environmental Regulatory Compliance Specialist supports the accurate and timely completion of product certifications, customer compliance reports, and global regulatory documentation for Brooks Instrument flow measurement and control products. This hourly administrative role maintains product and approval data, coordinates supporting information across departments, and assists the Approvals Engineer or Quality leadership with certification agency activities. The position requires exceptional attention to detail, sound judgment, and the ability to work confidently with technical product information. Final engineering determinations and regulatory interpretations remain with the designated technical authority.

Essential Duties and Responsibilities

• Prepare, review, and issue customer-requested product certifications, declarations, questionnaires, and compliance reports using approved data and documentation.

• Research and compile product, material, component, and manufacturing information needed to respond to customer and regulatory compliance requests.

• Maintain accurate electronic records of product approvals, agency certificates, declarations, test reports, expiration dates, open actions, and related technical documentation.

• Track customer requests and certification activities from receipt through completion; communicate status, follow up on missing information, and escalate risks to deadlines or compliance.

• Support requirements associated with semiconductor and industrial customers and applicable global product, safety, and environmental regulations, including RoHS, REACH, SCIP, TSCA, PFAS, conflict minerals, and Proposition 65.

• Coordinate with Engineering, Quality, Supply Chain, Manufacturing, Marketing, Sales, Customer Service, other Brooks locations, and suppliers to obtain accurate supporting information.

• Enter and maintain compliance information in internal databases, document-control systems, ERP applications, customer portals, and third-party reporting platforms.

• Perform an administrative completeness review of certifications and reports to verify that required fields, product references, supporting records, and approvals are present before release.

• Support engineering change activities by routing approval-related documentation, identifying affected certificates or records, and ensuring approved updates are reflected in applicable systems.

• Assist in preparing submissions, correspondence, document packages, samples, and status updates for certification agencies and notified bodies.

• Provide documentation and coordination support for customer, certification agency, and internal audits, including retrieving records, organizing evidence, tracking actions, and maintaining audit files.

• Identify inconsistencies, missing data, expired documentation, or potential compliance gaps and promptly escalate them to the appropriate technical or quality representative.

• Monitor assigned regulatory and customer documentation requirements and help assess administrative or data impacts when requirements change.

• Generate routine metrics and reports on request volume, turnaround time, approval status, expiring certificates, and outstanding actions.

• Develop and maintain templates, work instructions, trackers, and record-retention practices that improve accuracy, consistency, and response time.

• Support ISO 9001 quality-system documentation, internal audit preparation, and continual improvement initiatives as assigned.

• Protect confidential customer, supplier, product, and company information; maintain regular attendance and effective working relationships.

• Perform other related duties as assigned. Marginal functions not listed among the essential duties may also be required.

Education and Experience

• Associate degree in engineering technology, quality, business administration, environmental science, information systems, or a related technical field required. A bachelor’s degree is preferred.

  • An equivalent combination of education and relevant product compliance, quality, or technical manufacturing experience may be considered.

• Three or more years of experience in product compliance, regulatory documentation, quality, engineering support, document control, or a technical manufacturing environment required.

• Experience working with technical products in an ISO 9001-certified manufacturing environment preferred.

• Experience supporting product certifications, regulatory submissions, customer compliance requests, or third-party certification agencies strongly preferred.

• Working knowledge of state, federal, and international environmental compliance requirements such as RoHS, REACH, SCIP, TSCA, PFAS, conflict minerals, and Proposition 65 preferred.

• Experience interpreting bills of material, engineering drawings, specifications, certificates, and engineering change documentation preferred.

Knowledge, Skills, and Abilities

• Strong attention to detail and a consistent commitment to data integrity, document accuracy, and timely follow-through.

• Ability to read, understand, organize, and accurately transcribe technical and regulatory information without making unauthorized interpretations.

• Strong organizational and project-coordination skills, with the ability to manage multiple requests, priorities, and deadlines.

• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Adobe Acrobat; advanced Excel capability is preferred.

• Ability to learn and use databases, ERP systems, product lifecycle or document-control systems, customer portals, and web-based reporting tools.

• Effective written and verbal communication skills and the ability to work across technical and nontechnical functions.

• Strong research, problem-solving, and follow-up skills; ability to recognize discrepancies and know when to seek technical guidance.

• Ability to work independently within established procedures while maintaining confidentiality and sound judgment.

Benefits

Our employees enjoy competitive, merit-based salary plus excellent benefits including:

• Health and dental insurance

• Company Paid Life Insurance

• Short and Long Term Disability

• 401K plan with generous company match

• Vacation, personal days and holidays

• Continuing education reimbursement program

• Flexible spending accounts 

The opportunity to join a well established (80 years in business) yet dynamically changing organization that works together as a team to meet the challenges of satisfying customers’ needs and managing rapid growth to better compete in a global marketplace.

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential. 

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship. 

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.