Administrative Assistant

Job Description:

• Convenient Fitzroy Location
• Challenging and rewarding work environment
• Work for one of Australia’s leading hospital groups

About the Role

The department is seeking applications from enthusiastic suitably qualified and experienced administration professionals to provide effective operational administration support which is flexible and responsive to the needs of the department.

The applicant will need to have a high-level range of administrative skills; excellent computer literacy, and possess a self-driven approach to managing tasks and refining processes. 

The position reports to the Director of Anaesthesia and their Deputy Directors and will work closely and cooperatively with the Administration Officers of the other Critical Care departments.

• Providing comprehensive reception services and administrative assistance to support the clinical and management functions of the team

• Assisting the Director and Deputy Directors with their daily administrative duties as required

• Managing rostering processes in consultation with the relevant senior staff including publication and distribution weekly and updating and notification of changes

• Assisting with the co-ordination of meetings and other events, including management of venue hire, advertising, registration and fees, and catering where required.

Your Contribution

• Demonstrated experience in an Administration Officer role with the provision of administrative support to a diverse work group in a health and/or university setting

• Proven ability to work independently with a demonstrated ability to be self-directed with workflow planning and management

• It is a requirement that the role is performed onsite in the Dept. of Anaesthesia.

• Year 12 or equivalent literacy and numeracy

• Medical terminology (desirable)

• Current National criminal history check, or willing to obtain

• Current National criminal history check, or willing to obtain/ Current NDIS Worker Screening Check, or willing to obtain (Select which is applicable)

What we Offer
• Salary Packaging – Increase your take home pay!
• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
• Regular opportunities for professional development to assist you to reach your career goals
• Culture of continuous improvement

About the Department:

The Department of Anaesthesia and Acute Pain Medicine (the Department) is part of St. Vincent’s Hospital Melbourne and is affiliated with the Department of Critical Care Medicine of The University of Melbourne.  It provides world class training in anaesthesia, combined with leading clinical care, and an active research program. For more information, please see http://www.anaesthesia.org.au

The Department of Anaesthesia has over 80 medical staff including full time and visiting consultant anaesthetists, anaesthetic trainees and rotating junior doctors. In addition we have 2 pain nurses, 7 research staff, and 2 biomedical technicians.

Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application

Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Closing Date:

26 September 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct