Accounts Payable Technician (Hybrid)

Colorado Department of State

THIS ANNOUNCEMENT WILL REMAIN OPEN FOR THE SPECIFIED TIME AND IS ONLY OPEN TO RESIDENTS OF THE STATE OF COLORADO AT THE TIME OF SUBMITTING YOUR APPLICATION.

SERVICE. INNOVATION. INTEGRITY. EXCELLENCE. INCLUSION.

Are you looking for a career that allows you to improve your world and the world around you? The Colorado Department of State (CDOS) is seeking diverse individuals from all backgrounds to apply for a position that makes a direct impact on enhancing the lives of Coloradans.

If your goal is to build a career that makes a difference through the work you do each day, consider joining the dedicated employees of the Colorado Department of State. Whether working from your home or collaborating onsite, your professional experience will be connected and meaningful. Our office offers an RTD Eco-pass (currently free of charge), a secure bike room accessible only to building tenants, and is conveniently located near Civic Center Station, RTD light-rail lines, and the 16th Street Mall. In addition to a great location and fulfilling, impactful work, we offer:

• Employee wellness programs and an on-site fitness center
• 12 paid holidays per year plus generous personal time off and sick leave
• Access to a diverse array of technical, leadership and supervisory training opportunities
• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
• Medical and dental health plans
• Paid life insurance
• Automatic short-term (and optional long-term) disability coverage
• Excellent work-life balance through flex schedules, flexplace/remote work, and ad-hoc arrangements

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentaid.gov/manage-loans/forgiveness-cancellation

Our Culture & Environment:

Coloradans come from all walks of life and so do we.

Who We Are

Our mission is to make government easy and accessible for people to further democracy, support economic opportunity for all Coloradans, and demonstrate a standard of integrity and excellence. Our vision is to ensure all Coloradans have a voice in our future, help Coloradans and their businesses thrive, and be the best at what we do.

What We Believe

The State of Colorado is an Equal Opportunity Employer. At the Colorado Department of State, we are dedicated to equity, diversity, and inclusion. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We highly encourage people from all backgrounds, identities, and abilities to apply.

Our agency website: Colorado Secretary of State's Office

Administration Division

The Administration Division provides management and central support services for the Department of State such as budgeting, accounting, and human resources; monitors the use of the State Seal; certifies the interest rate on appealed money judgments; files Acts passed by the Legislature; and conveys information within our office to the public; plans and monitors legislation that affects the Department of State; and responds to inquiries from the press and public.

The Finance Unit:
The Finance Unit provides financial, budgetary, accounting, contract, and procurement services to the Colorado Department of State (CDOS), which is comprised of four operating divisions. Our team provides advice and support to CDOS management, including the Secretary of State, an elected official, and all divisions/sections within the Department. This includes the Electronic Recording Technology Board (ERTB), an enterprise for the purposes of Section 20 of Article X of the constitution (TABOR). We help develop processes for grants management; financial reporting (federal, state, and Department levels); accounts payable and accounts receivable; fiscal policies, rules, and procedures; and financial audit management. This unit also processes payroll, maintains a Department-level accounting structure and system of accounts for cash and federal funds, including grant funds, and provides ongoing budget and policy analyses, fiscal note analysis and preparation, contract administration, as well as oversight of an internal accounting system.

MAJOR OBJECTIVES OF THE POSITION:
As the Accounts Payable Technician, you will be a valued member of the Finance Team within the Administration division, which provide direct support to the Office of the Secretary of State. The Administration Division works collaboratively to meet the needs of the Department staff and acts as a liaison between the leadership team and department staff. You will be a part of a department that continues to be recognized as a leader, both in Colorado and nationally. In this position, you will experience working within a high-functioning professional team.

The ideal candidate will be a results-driven individual with strong customer service and accounts payable skills. To succeed in this role, it is important that you have strong analytical and communication skills, work well in a high-pressure environment, are able to adjust priorities as needed, display a commitment to ethics and confidentiality, and are dedicated to advancing a diverse and inclusive perspective.

Illustration of some key duties:

• Serves as the Department’s primary Accounts Payable (AP) technician.
• Is responsible for end-to-end AP processing, vendor management, and compliance with State Fiscal Rules.
• Provides commercial card (OneCard) oversight.
• Provides structured backup support for Accounts Receivable (AR), travel, and payroll functions to ensure continuity of operations.
• Is the primary purchaser for the Department.
• Recommends policy and procedural changes to improve processes.
• Completes other duties as assigned.
• Position must maintain confidentiality of all voter confidential and personal identifying information, personnel information, and any other confidential or proprietary information, as well as comply with all State and Department policies regarding professional conduct and professional practices.

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application. 

Class Code & Classification Description:
 
H8B3XX Accounting Technician III

This position requires a total of three (3) years of relevant professional experience and/or education in a field of study related to the work. To be considered for this position, your application must clearly demonstrate that you meet one of the following options outlined below:

OPTION 1 - At least three (3) years professional experience that includes payment processing experience— such as completing payment transactions while following established rules and verifying required documentation and approvals.

OR

OPTION 2 - Education and Experience Combined

A combination of experience as defined in Option 1 along with education, successful relevant course work from an accredited college or university in Accounting, Auditing, Bookkeeping, Finance or any closely related field to equal 3 years.

***An unofficial copy of transcripts must be submitted at the time of the application.*** (you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.)

Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this announcement.

Preferred Qualifications and Competencies:

The exceptional candidate will possess these identified knowledge, skills, abilities, and competencies:

• Preference will be given to candidates with previous State Service related to the work assigned to the position.
• Professional experience in accounts payables, including invoice review, accurate coding, vendor communication, and familiarity with State Fiscal Rules and commercial card requirements.
• Professional experience in resolving discrepancies, identifying anomalies, and ensuring compliance across accounts payable and backup finance functions.
• Professional experience using the OneCard system.
• Professional experience in customer service, including interacting professionally with vendors, internal staff, and external agencies to resolve discrepancies and explain financial requirements clearly.
• Professional experience managing multiple priorities in a fast-paced environment while maintaining accuracy, confidentiality, and ethical judgment.
• Professional experience with an ERP system using financial systems such as CORE (or similar) for AP, AR, travel, payroll, or cashiering tasks.

• Professional experience in Microsoft Office and financial systems.

Competencies to Include: Organizational Skills · Accounts Payable Skills & Knowledge ·Communication Skills · Problem-Solving Skills · Accuracy · Analytical Skills · Critical Thinking Skills · Prioritization & Time Management · Microsoft Office Application Skills · Committed to Advancing a Diverse & Inclusive Perspective · Confidentiality · Ethics · Customer Service Skills

If you do possess any of the above knowledge, skills, and abilities, please specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

Conditions of Employment

• This position will be required to successfully pass a criminal background check.
• Travel will be required to fulfill the duties of the position, for professional development, or as requested by supervisor to assist with other duties for unit.
• Must be a Colorado resident at the time of application.
• The Department of State does not offer sponsored Visa for employment purposes.

Completing the Application

Only the information provided in the application will be reviewed and used by a Human Resources Specialist to determine whether an applicant meets the minimum qualifications for the position.
Resumes, cover letters, and responses to supplemental questions will not be reviewed or considered during this determination.

Your application should clearly describe your relevant experience, qualifications, accomplishments, and work products as they relate to the position's duties and the required minimum and preferred qualifications. Only applicants who meet the minimum qualifications will advance to the next stage of the selection process.

• The minimum qualifications listed in the announcement are NOT optional.
• Cover letters and resumes will NOT be accepted in lieu of the official State of Colorado application form.
• Cover letters and resumes may be attached to the application as supplemental information.

If it is determined that you meet the minimum qualifications, your application may also be used as part of the comparative analysis process to identify a top group for further consideration. The comparative analysis may consist of application reviews, answers to supplemental questions, review of submitted work samples, phone screens, structured interviews, and any other method determined to be valuable in identifying the right candidate.

FAILURE TO DOCUMENT YOUR EXPERIENCE OR EXCLUDING INFORMATION REQUIRED IN THE APPLICATIONMAY RESULT IN YOUR APPLICATION BEING REMOVED FROM CONSIDERATION.

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: [email protected]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Notifications

All correspondence regarding your status in the selection/evaluation process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from “coloradosos.gov” and [email protected] addresses. It’s your responsibility to ensure that your email will accept these notices and review your junk mail and spam filtered email.

Equal Pay for Equal Work

A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis.

ADAAA Accommodations and Equal Opportunity Employment

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of State is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Laura Darby, at [email protected] or call (303) 894-2200 ext. 6113.

E-Verify

The Department of State participates in E-Verify in accordance with the program’s Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you will be required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities at http://dhs.gov/e-verify.