Office Coordinator

 

RES is seeking an Office Coordinator to support our Raleigh, North Carolina office. This a part time opportunity. This role provides broad administrative support to a team of Project Managers, Regulatory Specialists, Client Solutions Managers, Land Representatives, and other staff, while helping create an efficient, organized, and welcoming office environment.

The ideal candidate is proactive, service-oriented, and highly organized, with a positive, can-do attitude and a willingness to jump in wherever needed. This person will play an important role in maintaining day-to-day office operations, coordinating administrative activities, supporting document management, and helping staff stay productive in a fast-paced environment.

 

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Part Time- 15 Hours - 25 hours week.  Onsite

What your day-to-day might look like

In this role, you will help maintain office efficiency and productivity by ensuring the right resources, processes, and support systems are in place for staff. You will serve as a primary point of contact for facility and vendor needs, helping coordinate items such as maintenance and repairs, security and safety, furniture and equipment, space planning, and office improvements.

You will also coordinate meetings, seminars, conferences, and catering arrangements as needed, while supporting document filing and records organization for invoices, contracts, and other important company materials. This role will assist with preparation of regulatory documents, office support services, mail distribution, special administrative projects, and occasional data entry and internet research tasks.

Success in this position requires a strong sense of ownership, attention to detail, and the ability to manage multiple priorities while maintaining a professional and upbeat presence.

 

Front Desk & Office Support

• Greet visitors and answer phones professionally.
• Assist with scheduling meetings and reserving conference rooms
• Manage building and office access: garage stickers, key cards, door fobs, and coordinate with IT for Brivo app access.
• Perform basic data entry and document preparation.
• Support internal communications and announcements.
• Report and follow up on building repair needs; coordinate with vendors for maintenance and deliveries.
• Other duties as assigned.

 

 

Kitchen & Breakroom

• Make coffee and check/replenish kitchen supplies daily.
• Run the dishwasher at the end of each workday; unload by 8:30 AM.
• Clean refrigerator, microwave, and cooking areas weekly.
• Keep all kitchen areas clean and organized.
• Coordinate basic maintenance: call a plumber for issues; track and schedule water/ice filter changes.

 

Mail, Supplies & Printing

• Receive deliveries and manage outgoing mail.
• Sort and distribute mail and packages.
• Keep the mail/copy room tidy and fully stocked (paper and other supplies).
• Order office supplies as needed.
• Coordinate service with printer technicians when required.

 

Snacks & Errands

• Drive the company vehicle to Costco once a month to purchase approved snacks.
• Restock snacks and general office supplies regularly.