Manager, Contract Administration

Key Outcomes 

• Delivers timely and accurate pre- and post-contract administration.  

• Maintains reliable project cost and contract information.  

• Ensures claims, variations, payments and final accounts are properly assessed and documented.  

• Supports project delivery through effective contractual and stakeholder coordination.  

• Identifies and escalates material contractual and commercial risks.  

• Maintains complete and audit-ready project contract records.  

Key Responsibilities 

Tender and Contract Administration 

• Prepare or review tender documents, scopes, cost estimates, bills of quantities and pricing schedules.  

• Coordinate tender clarifications, evaluations and contractor interviews.  

• Prepare Letters of Award and contract documents.  

• Ensure contracts include the required scope, specifications, drawings, payment terms and contractual conditions.  

Claims and Variation Management 

• Assess contractor and consultant progress claims.  

• Prepare and review variation orders, EOT-related documentation and supporting records.  

• Evaluate contractual entitlement, measurement and cost impact.  

• Prepare recommendations for further review where required.  

Project Cost Control 

• Monitor contract sums, approved variations, pending claims, payments and final-account position.  

• Maintain project cost and commercial trackers.  

• Identify cost variances, overclaims and unsupported submissions.  

• Support value-engineering and cost-control activities.  

Contract Compliance and Documentation 

• Monitor compliance with contract terms, SOPs, approval requirements, bonds, insurance and warranties.  

• Maintain accurate project contract registers and records.  

• Ensure documents are complete, approved and audit-ready.  

• Follow up on outstanding contractual obligations and approvals.  

Stakeholder Coordination 

• Coordinate with Project Implementation, Project Planning and Development, Finance, consultants, contractors and Group Contract.  

• Attend project and site meetings on contractual and commercial matters.  

• Clarify documentation, claim, cost and contract requirements.  

• Report project contractual risks, outstanding actions and cost exposure.  

Team Coordination 

• Allocate and review work performed by Assistant Managers and Executives where assigned.  

• Provide technical guidance and feedback.  

• Monitor completion of team deliverables.  

• Support the development of junior team members.  

Core Competencies and Technical Expertise 

Technical Competencies 

• Project Contract Administration  

• Tendering and Evaluation  

• Claims and Variation Assessment  

• Progress-Payment Administration  

• Cost Control  

• Final-Account Preparation  

• Contract Compliance  

• Bill of Quantities and Cost Measurement  

• Contract Documentation  

Operational and Team Leadership 

• Manages assigned project deliverables.  

• Coordinates a small team where applicable.  

• Applies technical judgement to project contractual issues.  

• Escalates complex or significant matters.  

• Ensures timely and accurate execution.  

Mindset and Behaviours 

• Detail-oriented  

• Commercially aware  

• Proactive  

• Accountable  

• Collaborative  

• Solution-oriented  

• Resilient under deadlines  

• Focused on quality and compliance  

Tools and Methodologies 

• Tender and contract-management systems  

• Cost and payment trackers  

• Claims, variation order and final-account registers  

• Microsoft Excel, SharePoint, NiuAce, e-Contract or equivalent systems  

• Approved templates, checklists and SOPs  

Qualifications and Experience 

Educational Background 

• Bachelor’s degree in Quantity Surveying, Construction Management or an equivalent discipline.  

Experience Requirements 

• Minimum 6–8 years of experience in Contract Administration or Quantity Surveying.  

• At least 2–3 years in a supervisory capacity.  

• Experience in property-development or construction projects.