Title Specialist

We are seeking a detail-oriented Title Clerk Specialist with to join our accounting team at Hendrick Automotive Group- The nation's largest privately held automotive group and a seventh-time #1 leader in U.S. online reputation!

As a Title Clerk Specialist you will be responsible for preparing tax, title and legal transfer documents on vehicle sales.

Job Responsibilities:

• Verify check, cash and contract funds

• Prepares tax and title documents on a timely basis

• Submits legal transfer documents to DMV on a timely basis

• Processes paperwork on a timely basis

• Maintains files of tax and legal transfer documents

• Maintain schedules

• Builds relationships and communications with dealership personnel, accounting managers and HAG

• Process and assign all titles received

• Process title work with OLRS or DMV in a timely manner 

• Prepare out of state title work within priority guidelines

• Prep allocated number of deals a day for processing

• Key OLRS report, checks and journal entries daily as needed

• Expedite duplicate title process as needed

• Track and/or investigate outstanding titles

• Reconcile schedules weekly

• Actively research any outstanding issues that prevent you from completing any of the above

• Pull titles, mail plates and copy title work as needed

• Process/maintain dealer plates and temporary markers

• Prepare Service Loaners – maintain tags 

• Assist with DMV Enforcement and Floor Plan Audits

• Attend weekly department meetings

• Maintains CSI at or above Company standards

• Maintains an organized, clean and safe work area

• Participates in required training

• Records all hours worked accurately in company timekeeping system     

• Follows Safeguards rules and regulations.

• Demonstrates the Company’s Core Values

• Complies with Company policies and procedures

• Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.

• Other duties as assigned

What We’re Looking for:

• Associate degree preferred (or equivalent training and experience)

• We value the right combination of education and hands-on experience

• Up to 1 year of relevant experience, ideally in a business environment

• Vehicle titling or DMV experience in a fast-paced setting is a plus, but we're willing to train the right person

• Strong organizational skills are essential—you'll be juggling multiple priorities

• Notary Public certification (or willingness to obtain)

• Comfortable with Microsoft Office (Word, Excel, Outlook)

• Eager to learn our dealership management system and other specialized software—we'll provide training!

• This role requires reliable attendance and flexibility

• Shifts may include evenings, weekends, and holidays