Finance - Payable Support Specialist

Crystal Stairs, Inc.

Improving the Lives of Families through

Child Care Services, Research, and Advocacy

Crystal Stairs is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of activities or operations.

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Payable Support Specialist

100% Onsite - Location: Los Angeles, CA 90056

What We're Looking For:

We are seeking a Payable Support Specialist, under the direction of the Assistant Manager of Accounting, the Payable Support Specialist will be responsible for ensuring childcare providers are paid timely and accurately and in accordance with the agency's policies and procedures. Additionally, the Payable Support Specialist will be responsible for ensuring all accounts payable invoices are processed, posted and paid promptly according to the agreed payment terms and in accordance with the agency's financial policies and internal controls ensuing proper accounting of operating expenses. Additional responsibilities will include vendor management, maintaining contract payment schedules, performing year end closing tasks and supporting other reporting requirements.

 

RESPONSIBILITIES:

• Process all provider payments exported from client databases and other data sources accurately and timely.
• Accurately reconcile and process all payment adjustments and deductions including garnishment orders from IRS, FTB and other garnishing agencies.
• Perform research to define and resolve problems related to payments.
• Assist with year-end 1099 processing for childcare providers and accounts payable vendors.
• Review, process and monitor garnishment orders from IRS, FTB and other garnishing agencies.
• Reissue payments for stop payment requests, stale dated check reimbursements and returned ACH payments.
• Process and monitor forged endorsement requests submitted by childcare providers.
• Cover provider payment calling queue for check verifications and other payment related inquires.
• Assist with the preparation of Funder invoices and perform related reconciliation tasks.
• Perform full cycle accounts payable including examining supporting documentation for accuracy, proper authorization, correct cost center, and appropriate allocation.
• Process new vendors in accounting software ensuring W9 and other supporting documentation are complete and accurate.
• Maintain schedule of recurring payables ensuring all payments are issued timely, accurately.
• Maintain schedule of contractor payments ensuring payments do not exceed contractual obligations.
• Assist with month, quarter and year end closing tasks including, reconciling accounts payable accounts, preparing accruals and assisting with processing cost allocations.
• Prepare quarterly use tax returns for filing.
• Perform other duties as assigned by Supervisor & Senior Management.

 

EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS:

• Bachelor's Degree in Accounting or Business from an accredited university; extensive related work experience in Accounting/Financial Analysis may be substituted for college level education.
• Minimum 3 years' experience required.
• Strong Accounting background in Accounts Payable and General Ledger; experience in a government-funded non-profit environment a plus.
• Must have strong knowledge of Financial Accounting and Banking Principles; knowledge in preparing various statistical reports; strong computer skills with proficiency in computerized accounting system and Excel reports required; non-profit accounting experience a plus.

 

Total Package of Benefits

• Medical/ Dental/ Vision - 95% paid by employer
• Pet Insurance
• Employee Assistance Program
• Voluntary Life and AD&D for Employee, Spouse and Children
• 401k Matching Options
• Flex Spending (Health Care and Dependent Care)
• Mutual of Omaha (STD, Accident, & Critical Illness)
• Generous Sick and Vacation Time
• Paid Holidays + Paid Winter Break from 12/24 - 1/1 (for select positions)
• Opportunity for Growth and Development
• Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM

 

Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

 

Crystal Stairs, Inc. is committed to building and sustaining a diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

 

For more information about Crystal Stairs, please visit our website at: www.crystalstairs.org