Project Assistant (Administrative)

About Us

We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Job Summary

Job Title:             Project Assistant (Administrative)Location:            Richmond, VA 23227Reports to:         Project ManagementFLSA Status:       Non-Exempt

 

ABOUT US: The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. The Poole and Kent Corporation is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

 

SUMMARYThe Project Assistant assists the company in meeting its objectives and goals by supporting the Project Manager and project team who is responsible for overseeing and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with Company procedures and practices as well as the upstream client/customer requirements.

 

ESSENTIAL DUTIES AND RESPONSIBILITIESInclude the following. Other duties may be assigned.

• Administratively assist with the execution and management of the terms of project contracts.Prepare and present computer-generated spreadsheets and reports.
• Preparing documentation to include general correspondence, matrices, and records as they relate to project site operations.
• At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management and email electronic management.
• May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll, subcontractor and related project documentation.
• Support in the planning and scheduling of project site meetings and events.
• Comply with all company operating policies, procedures, and safety programs as established.
• Ability to meet upstream contractual requirements for working on site full-time.

SUPERVISORY RESPONSIBILITIESNone.

 

QUALIFICATIONSTo perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

You must be work authorized in the United States on a full-time basis without the need for employer sponsorship now or in the future. The Company cannot offer employment to F-1 (student) visa holders who require employer sponsorship in the future or cannot work now on a full-time basis

 

PREFERRED EDUCATION AND EXPERIENCE

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customers service skills.
• High School Diploma or equivalency.

 

COMPUTER SKILLS

• Direct experience with Microsoft Office Word, and Excel.
• Lotus Notes familiarity preferred.
• Must be an experienced typist.

 

REQUIRED ATTRIBUTESThe requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must possess excellent written and verbal communications skills, and organizational skills.
• Must possess excellent customer service skills.
• Must demonstrate ability to effectively organize and manage multiple projects
• Must demonstrate technical skills in receptionist and related assignments.
• Must demonstrate integrity in the execution of work assignments.
• Strong attention to detail is required.
• Must demonstrate ability to work independently and exhibit initiative in the execution of work assignments.
• Must demonstrate commitment to company values.

 

 

LANGUAGE SKILLSMust have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, general and subcontractors, and suppliers.

 

PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

 

While performing the duties of this job, the employee will be regularly required to commute to field locations.

 

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

 

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Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.