Procurement Specialist - Japanese - KL

Qualifications

Qualifications:

• Bachelor’s Degree or higher and at least 2 years of experience in procurement payments, procurement operations, of financial payments.
• Profiiciency in English at CEDR B1.B2 equivalent or higher level (strong reading and writing skills (business level) and effective listening and speaking abilities for basic daily communication)
• The ideal candidate demonstrates a strong sense of responsibility, self-motivation, and a willingness to take on challenges. They should also possess excellent communication skills, the ability to work well under pressure, and a commitment to both personal and company development and stability.
• In addition to English proficiency, BPO personnel who can also communicate in Japanese, Korean, Malay/Indonesian, and Chinese are preferred.
• Prior experience in OA system and SAP system would be advantageous.

 

Technical Skills:

• Minimum typing speed of 40wpm with a 90% accuracy score.
• Computer literate and fully conversant in Microsoft Windows and Microsoft Office

Responsibilities

(May perform other duties as requested that may not be specifically addressed in this document)

 

Overview of the Role:

• Initiate a preliminary review of invoices to ensure suppliers have provided the corresponding PO information and promptly record them in the ledger within 24 hours of receipt.
• Conduct a secondary review of invoices by comparing their contents with the PO to ensure accuracy. File the invoices, and if errors are detected, initiate the necessary rejection process.
• Ensure completion of the filing process within 24 hours of ledger registration. 1. Initiate a preliminary review of invoices to ensure suppliers have provided the corresponding PO information and promptly record them in the ledger within 24 hours of receipt.
• During the final payment review, verify the acceptance forms for the filed payment documents. Submit payment requests if acceptance forms are available; otherwise, remind requestors to provide acceptance and update the ledger accordingly.
• Submit payment requests within 24 hours of invoice filing. For unaccepted documents, send reminders at intervals of 2, 5, and 7 days.
• Assist in resolving any other system issues or problems related to fixed asset entry, and ensure that payment documents are successfully closed.
• After making prepayments, reconciliation is required at a later stage.
• When situations demand early tax calculation, assistance is provided to engage with the tax department for tax assessment.
• Accuracy will be validated through a quality inspection