Operations Management– Back Office–VP

About Us:
Huatai International Financial Holdings Company Limited (“Huatai International” or “the Company”), is the only overseas wholly-owned or controlled subsidiary of Huatai Securities. Huatai International is the Huatai Group’s international arm which plays as a crucial role in the group's internationalization strategy by:
a) not only providing offshore capital market services (and a global business platform) but also provides onshore clients with valuable cross-border capital market services (aligned with the mainland China government’s policies and commercial intentions);
b) actively making use of Huatai Securities’ leading position, distribution network and customer base in mainland China;
c) integrating on a global basis across many jurisdictions and regions, a successful and fully integrated international financial platform with innovative financial services solutions.

Huatai International operates as a holding company for consolidating all of the group’s cross-border businesses and companies under one umbrella, offering a truly unified and international business platform. In recognition of such international strength, the renowned international rating agency Standard and Poor’s has assigned Huatai International a “BBB+” rating (for long term) and “A-2” (for short-term).

Job Description:

We are seeking an experienced and dynamic professional to join our management team as Deputy Head of Back Office. This critical role will oversee our comprehensive back-office operations including settlement and clearing, payment operations, and syndicate operations. The successful candidate will play a key role in ensuring operational excellence, regulatory compliance, and risk management across all back-office functions.

Key Responsibilities:

Clearing & Settlement

• Oversee daily settlement and clearing operations for equity, fixed income, and derivative products
• Ensure timely and accurate processing of DVP (Delivery versus Payment) and FOP (Free of Payment) settlements
• Implement and maintain settlement risk controls and contingency procedures

Syndicate Operations

• Coordinate syndicate operations for equity and debt capital market transactions across IPO, block and placement
• Coordinate with underwriters, bookrunners, and syndicate members, manage IPO subscription processing, e.g., placee list coordination, placement letter, allotment, and refund procedures
• Oversee bond syndicate operations including allocation, and settlement

Payment Operations:

• Manage multi-currency payment processing across HKD, CNY, USD, and other major currencies
• Oversee payment reconciliation and exception handling
• Ensure compliance with AML/CFT regulations and sanctions screening requirements

Operation Excellence & Projects

• Drive initiatives to improve processes, eliminate manual effort, mitigate risks while promoting efficiency
• Compile BRD for IT to enable process and system enhancement for BO team
• Establish and monitor KPIs for operation efficiency and accuracy

Qualifications:

• Bachelor’s Degree in Finance, Economics, Business Administration or related disciplines
• Minimum 7 years of operations experience in sell side brokerage business
• Experienced in settlements of securities, fixed Incomes, Listed and OTC derivatives and Structure Products. 
• Experience with syndicate operations and capital market transactions
• Hands on experience in clearing systems such as CCASS, Clearstream and Euroclear
• Solid understanding of payment systems including SWIFT, RTGS and local clearing systems
• Able to work independently and willing to work overtime / on public holidays
• Perform other ad-hoc projects and assignments as required
• Good command of spoken and written English and Chinese (Cantonese & Mandarin)