Procurement Specialist

HyperLightis at the forefront of the commercialization of thin-film lithium niobate (TFLN) integrated photonics - a material and process technology that is enabling high-performance, scalable optical components across AI/datacom infrastructure, hyperscale computing, quantum computing, sensing, and beyond. Founded in 2018 and backed by leading venture capital, we’ve built a team and a platform focused on real-world mass deployment of TFLN photonics technology.

At the core of our work is the TFLN Chiplet™ platform — a modular, integrated architecture designed for scalability, manufacturability, and seamless integration into complex systems. It offers a rare combination of extraordinary performance and industrial readiness, enabling system developers across applications to deploy the technology fast and ready. We partner with our customers and suppliers from conceptualization, design, and prototyping phases, all the way through mass production to ensure smooth and rapid deployment of TFLN photonic technology.

We believe our platform is the key, in the golden age of integrated photonics, to empower humanity to the next level. We assembled a world class team covering engineering, business, and operations. We believe in the power of integrity, innovation, collaboration, and pragmatic solutions. Our diverse team thrives on challenges and is united by a shared commitment to excellence. We take pride in tackling complex challenges with curiosity, humility, and a deep sense of care for one another.

We are looking for a Procurement Specialist to join our growing team. The Procurement Specialist is responsible for coordinating and executing day-to-day activities related to shipping, receiving, inventory control, purchasing, and material movement. This role ensures that materials, components, and supplies are ordered, received, stored, tracked, and shipped accurately and efficiently in support of HyperLight’s manufacturing and commercialization of TFLN photonics technology.

Key Responsibilities

·       Create, process, and manage purchase orders for materials, components, supplies, and services throughout the full PO lifecycle: issuance, confirmation, expediting, receipt, and closure

·       Source suppliers and obtain competitive quotes; compare pricing, lead times, availability, and terms to support cost-effective procurement decisions

·       Communicate with vendors on pricing, availability, order status, lead times, and delivery schedules; build and maintain positive working relationships with key suppliers

·       Monitor open purchase orders and proactively follow up with suppliers to ensure on-time delivery; identify supply risks and escalate to management promptly

·       Assist with sourcing alternative suppliers and substitute materials when primary sources are unavailable, non-compliant, or non-competitive

·       Review and resolve invoice, pricing, quantity, and receiving discrepancies in coordination with Finance and the Logistics Manager

·       Maintain accurate supplier records, pricing history, and procurement documentation in the ERP system; prepare reports on open orders, spend, and supplier performance

·       Support the Senior Procurement & Sourcing Manager in strategic sourcing initiatives, RFQ/RFP processes, and supplier evaluation activities

·       Uphold ethics and integrity in all procurement activities: adhere to HyperLight’s anti-bribery, anti-corruption, conflict of interest, and supplier code of conduct policies; ensure all vendor dealings are conducted with fairness and transparency

·       Coordinate domestic and international shipments, prepare shipping documentation (commercial invoices, packing lists, labels), and liaise with carriers when the Logistics Manager is on leave or otherwise unavailable

·       Receive and verify incoming materials against purchase orders and packing slips; enter receipts accurately into the ERP system when providing logistics coverage

·       Perform basic inventory tasks — cycle counts, stock level monitoring, and discrepancy investigation — in support of the Logistics Manager as required

·       Identify opportunities to improve procurement processes, reduce costs, and enhance supplier performance and responsiveness

·       Perform other duties as assigned