- Workplace
- Remote
- Type
- Full-time
- Department
- Operations
- Seniority
- Manager
- Experience
- 10+ years
- Closing date
- Today
- Source
- Vincere
Description
Key Responsibilities
- Direct PH Office Management: Oversee the daily physical workspace, reception, mail, and administrative readiness of our Manila and Bacolod hubs, providing a safe, clean, and highly functional environment
- Regional Site Governance (Japan): Remotely govern facilities operations for our Japan offices, ensuring local sites align with corporate SOPs and budgetary targets
- Strict Local Purchasing & Procurement: Serve as the mandatory gatekeeper for all local facilities-related spending. Enforce strict bidding policies, match spend against corporate approval matrices, and eliminate unapproved or off-contract spending by local production teams
- Data Integrity & Collection: Meticulously track, verify, and log localized utility, maintenance, and asset data, feeding it directly to the Director in India to maintain global system integrity
- AI-First Local Operations: Actively integrate and drive the daily usage of agentic AI tools among administrative and reception staff to automate visitor logs, vendor correspondence, and supply tracking
- Health, Safety, & Risk Management: Ensure absolute compliance with all local health, safety, and fire regulations. Manage local risk assessments, emergency planning, and vendor compliance
Requirements
- At least 10 years of experience in facilities management, office administration, or localized procurement within the Philippines.
- Experience managing international operations or supporting global teams is highly preferred
- Proven track record of enforcing strict corporate policy and pulling back operational control from decentralized business units
- Hands-on experience managing physical office infrastructure, vendor service level agreements (SLAs), and local budgets
- Enthusiasm for integrating modern technologies and AI tools into daily office workflows
- Excellent communication and authoritative presence; fluent in English
Skills
Risk ManagementComplianceProcurement
