Maintenance Planner

About Cérélia
Cérélia is a leading food manufacturing company with small-town roots. We are dough and batter experts and proudly serve rolled dough, cookies, pancake and waffle products across Europe, Asia, and North America.

Cérélia’s products are commercialized under its clients’ brands, both retailers and industrial companies, as well as under its own brands: English Bay Bakery, JusRol, Croustipate, Jan, Pop! Bakery and Crêapan in particular. While we continue to grow and expand, our history of trade partnership, production excellence, well-founded innovation, and sustainable development is deeply rooted in more than 40 years of industry know-how.

About Cérélia Canada
As part of the global Cérélia Group, headquartered in France, Cérélia Canada partners with major retailers and food brands to deliver high-quality, innovative products. It is committed to food safety, product innovation, and continuous improvement, while fostering a collaborative and dynamic workplace for its employees.

Job Summary
The Maintenance Planner is responsible for planning, scheduling, and coordinating all preventive, predictive, and corrective maintenance activities to maximize equipment reliability, asset availability, and maintenance workforce productivity. Working closely with Maintenance Supervisors, Operations, and Maintenance Technicians, the Maintenance Planner develops job plans, manages maintenance schedules, maintains CMMS data integrity, and supports continuous improvement initiatives that reduce downtime and improve equipment performance.

Job Duties and Responsibilities

• Develop detailed maintenance job plans for preventive, predictive, corrective, and shutdown maintenance activities.
• Prepare labor estimates, task sequences, required skill requirements, tools, permits, and resource requirements for maintenance work orders.
• Build and maintain weekly and daily maintenance schedules in collaboration with Maintenance Supervisors and Operations.
• Facilitate weekly maintenance planning and scheduling meetings.
• Monitor schedule compliance and reschedule incomplete work as required.
• Prioritize maintenance work orders based on safety, production impact, reliability, and asset criticality.
• Coordinate maintenance activities to minimize production disruptions and maximize equipment availability.
• Prepare maintenance schedules for plant shutdowns, outages, and major maintenance events.
• Adjust schedules to accommodate emergency maintenance activities while minimizing disruption to planned work.
• Develop, implement, and continuously improve preventive maintenance programs for plant equipment and systems.
• Review and optimize PM frequencies based on equipment history, manufacturer recommendations, failure analysis, and operational requirements.
• Ensure PM work orders, checklists, procedures, and task instructions remain accurate and effective.
• Monitor PM compliance and completion rates and drive corrective actions when targets are not achieved.
• Identify opportunities to transition from reactive to preventive and predictive maintenance strategies.
• Support predictive maintenance programs including vibration analysis, thermography, oil analysis, and other reliability initiatives where applicable.
• Utilize the CMMS to plan, schedule, track, and document maintenance activities.
• Maintain accuracy and integrity of equipment records, asset hierarchies, bill of materials, maintenance plans, and equipment history.
• Create and manage maintenance work orders, PM tasks, and maintenance procedures within the CMMS.
• Review completed work orders to ensure accurate failure coding, labor reporting, and maintenance history documentation.
• Generate and analyze CMMS reports to support maintenance performance measurement and decision-making.
• Analyze equipment failures and maintenance trends to identify improvement opportunities.
• Support root cause failure analysis (RCFA) and corrective action implementation.
• Track and report key maintenance performance indicators including:
• Support reliability-centered maintenance (RCM) and continuous improvement initiatives.
• Recommend maintenance strategy improvements that enhance equipment reliability and reduce maintenance costs.
• Serve as the primary liaison between Maintenance and Production for planned maintenance activities.
• Coordinate maintenance work with internal departments, contractors, and service providers.
• Ensure all necessary permits, documentation, drawings, SOPs, and safety requirements are prepared prior to work execution.
• Organize and maintain technical drawings, equipment manuals, maintenance procedures, and planning documentation.
• Participate in capital projects, equipment installations, upgrades, and commissioning activities.
• Communicate maintenance plans, schedule changes, and equipment priorities to all stakeholders.
• Ensure maintenance plans comply with all Health & Safety, GMP, Food Safety, Quality, Environmental, and company requirements.
• Incorporate appropriate safety procedures, lockout/tagout requirements, risk assessments, and permit requirements into maintenance job plans.
• Support audits and inspections by maintaining accurate maintenance records and documentation.
• Promote safe work practices and continuous improvement of maintenance processes.
• Develop and maintain standard job plans for recurring maintenance tasks.
• Maintain and optimize maintenance backlog management processes.
• Evaluate maintenance workload and forecast labor requirements.
• Support annual maintenance budgeting through labor and maintenance activity forecasting.
• Participate in maintenance KPI reviews and departmental performance meetings.
• Support implementation of new maintenance technologies and CMMS enhancements.
• Provide backup support for maintenance supervisory functions when required.
• Perform other related duties as assigned.

Requirements:

• Bachelor’s degree or diploma in a related field.
• Three to five years of experience working as a Maintenance Planner.

Compensation & Benefits:

• Base salary: CAD $75,000 - $82,000 per year
• Comprehensive health, dental and vision benefits package
• Retirement savings plan (RRSP) with employer contribution/match
• Paid Time Off

We thank all applicants for their interest in this opportunity. However, only candidates selected for an interview will be contacted. We kindly request no telephone inquiries regarding the status of applications.

Disclaimer: Cerelia is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.