Corporate Accounting Associate & Expense Program Administrator

Join Bell Partners and be a difference maker.

At Bell Partners, our mission is to be the apartment company of choice by creating value and honoring commitments to our residents, partners, and associates. We proudly serve our community of 85,000+ homes across 13 states and the District of Columbia. As stewards entrusted to contribute with care and appreciation, our 2,000 associates succeed in a dynamic space where everyone impacts. We take pride in producing outstanding results and fostering a work environment that allows everyone to contribute to their fullest potential. We rise above industry standards when every associate embraces their unique role and seizes the opportunity to make an impact.

The Corporate Accounting Associate & Expense Program Administrator role is responsible for supporting accurate and timely month-end close through account reconciliations, journal entries, invoice review, and routine account analysis. The position also serves as a point of support for the corporate Purchasing Card (P-Card) and Out-of-Pocket Expense Program, assisting with card administration, compliance monitoring, and user support to ensure expenses are properly documented and recorded in accordance with company policy.

Essential Functions and Responsibilities

• Prepare, post, and maintain supporting documentation for routine journal entries, including accruals, reclasses, and allocations.

• Complete assigned balance sheet reconciliations on a monthly basis; research reconciling items, document conclusions, and propose corrective entries as needed.

• Perform bank reconciliations and support monthly cash reconciliation processes; investigate variances and follow through to resolution.

• Support the month-end close process by tying out assigned accounts, completing checklists, and meeting established deadlines.

• Review and approve corporate invoices for appropriate coding, required approvals, and policy compliance; assist with resolving invoice exceptions.

• Assist with prepaid expense set-up, analysis, and amortization; ensure expenses are recognized in the appropriate period.

• Assist with revenue-related processes as assigned (e.g., review of supporting schedules, variance review, and preparation of recurring entries).

• Compile and analyze financial information to support internal reporting, management requests, and ad hoc analyses (e.g., trend analysis, variance drivers, and reasonableness testing).

• Prepare and maintain recurring month-end schedules and workpapers (including rollforwards) in a clear, audit-ready format.

• Assist with internal and external audit requests by gathering support, responding to inquiries, and documenting processes and controls.

• Identify opportunities to improve processes, increase efficiency, and strengthen internal controls; assist with implementing improvements.

Purchasing Card (P-Card) Program Responsibilities

• Assist with administration of the Purchasing Card Program, including new account set-up, maintenance of cardholder information, and deactivation of cards when applicable.

• Monitor P-Card and out-of-pocket expense transactions for compliance with company policies and procedures; follow up on missing receipts/documentation and other exceptions.

• Provide guidance to associates regarding program requirements, documentation standards, and submission timelines.

• Support cardholders with issue resolution (e.g., declines, password resets, card limit changes, lost/stolen cards, compromised accounts, and fraud claims) and coordinate with bank personnel as needed.

• Complete required steps to close P-Card accounts due to termination or job changes and maintain appropriate records.

• Assist with providing requested P-Card and out of pocket expense documentation and reports for periodic reviews and annual audits.

Additional Functions and Responsibilities

• Additional duties as assigned

Knowledge, Skills and Abilities:

• Working knowledge of general ledger accounting, including accruals, reconciliations, and month-end close concepts.

• Strong analytical skills with the ability to identify trends, investigate variances, and solve problems using data.

• ​Ability to prepare clear, well-organized workpapers that support balances and are suitable for audit review.

• High attention to detail, strong follow-up, and ability to prioritize work to meet deadlines in a close calendar.

• Ability to communicate clearly and professionally, both verbally and in writing, with accounting and non-accounting partners.

• Proficiency with Microsoft Office, especially Excel (e.g., pivot tables, lookups, filters, basic formulas) and ability to learn new systems quickly.

• Customer-service mindset with the ability to support internal users (including P-Card cardholders) while enforcing policy requirements.

• Strong organizational skills; resourceful and able to manage multiple tasks concurrently.

• Ability to work effectively on a team and demonstrate the Bell Core Values.

• Ability to maintain confidentiality and exercise sound judgment when handling financial and sensitive information.

Education and Background:

• Associate’s degree in Accounting or Finance required; Bachelor’s degree preferred.

• 1–3 years of accounting experience preferred (may include internships or relevant administrative accounting experience).

• Experience supporting reconciliations, journal entries, invoice processing, and/or month-end close preferred.

• Experience administering a Purchasing Card Program or corporate expense process preferred.

• Yardi experience preferred.

About Bell Partners

Our purpose at Bell Partners is to create communities our residents are proud to call home. We currently own or manage over 85,000 homes in North America and continue to grow. Our people are the most important part of our company. We believe in building a culture that encourages our associates to invest in and serve one another, while pushing each other to take risks, allowing us to grow together and make a difference.

Join Bell to be a difference maker. Apply today!

Bell Partners reserves the right to amend this job description at any time. We are an Equal Opportunity Employer.