Payroll Supervisor

Department: Administration
Division: Human Resources
Exempt/Non-Exempt: Non-Exempt
Union/Management: JCSA
Full-Time/Part-Time/Seasonal: Full Time 
Workweek: 40 hrs/week
Pay: $80,000-$85,000 based on qualifications and experience. Competitive Jersey City retirement and health benefits package available, including pension, dental, medical, prescription, FSA (flexible spending account), life insurance, and more.

The City of Jersey City is seeking a qualified Payroll Supervisor for the Division of Human Resources. The Payroll Supervisor, under   direction,  supervises and coordinates the  activities  of workers  engaged   in  preparing payrolls; does  related   work  as required.Job Duties:

• Supervises  and   coordinates activities  of  workers   engaged  in processing  time cards, compiling payroll statistics, maintaining payroll control records, recording hours of work, and calculating payrolls.
• Supervises  the   examination  and analyses  of  all  regular   and supplemental  payrolls  submitted   by  various  departments for payment  to   ensure accuracy of figures, correctness of  entries, that   deadlines  are  met,   and for compliance  with  established payroll procedures.
• Reviews and approves payroll deductions.
• Records and processes all payments made to various health plans.
• Interprets policies and government regulations in connection with payroll procedures.
• Checks   the preparation of annual tax withholding statements  for accuracy.
• Analyzes payrolls for accuracy before extensions are made.
• Organizes assigned supervisory payroll preparation work methods.
• Checks   and  certifies payroll information for  completeness  and accuracy.
• Prepares work for pay periods and supervises the analysis of  pay and attendance records for each period.
• Maintains  and   supervises the maintenance of a   payroll  account system.
• Prepares payroll schedule for distribution of pay checks.
• Coordinates  all   payroll  activities with  other   organizational units and with the payroll computer center or facility.
• Prepares   payroll  input  for data processing,  verifies   payroll output, and determines the cause of and remedies errors in coding or inputting.
• Maintains employee time sheets and payroll registers.
• Maintains liaison and correspondence with various agencies.
• Answers questions concerning employees and employee records.
• Performs other duties as assigned.

*Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Required Education and Experience: Bachelor’s degree required; Four (4) years of experience in the preparation of payrolls.Essential Skills:

• Knowledge of rules, regulations, and procedures involved  in the preparation of payrolls after a period of training.
• Knowledge of applicable withholding tax procedures and  those of types of payroll deductions after a period of training.
• Knowledge of modern  office methods, practices,  routines,   and equipment.
• Ability to read, interpret, and apply law, rules, and regulations in accord with established procedures and policies of the unit.
• Ability to resolve technical payroll problems.
• Ability to work effectively with others.
• Ability to make accurate mathematical calculations.
• Ability to coordinate payroll activities.
• Ability  to   correctly  apply  payroll,   personnel,  budget,  and accounting codes used in payroll processing.
• Ability to maintain essential records and files.
• Ability to verify payroll records.
• Ability to prepare correspondence and payroll reports.
• Ability  to   organize  assigned work and develop  effective  work methods.

The City of Jersey City is an Affirmative Action/Equal Employment Opportunity Employer and complies with all applicable federal and state laws, rules and regulations relating to anti-discrimination and anti-harassment.

This is a Civil Service Job and you must eventually pass and qualify for the applicable Civil Service title.

Please note that this role is subject to the residency requirements set forth by NJ First Act.