Grants Manager

Work. Serve. Thrive. With the City of Durham
Advance in your career while making a real difference in the community you serve.

Hiring Range: $72,731 - $80,004
Hours: Monday - Friday 8:00am - 5:00pm

The Budget and Management Services Department works to solve Durham’s biggest challenges. We are innovators, managing City resources like they’re our own, guiding the City’s future through strategic planning and encouraging a culture of innovation and continuous improvement through special projects, partnerships and trainings. If innovating to solve challenges drives you, too, join our team in Durham! 

The City of Durham is looking to hire a Grants Manager as the American Rescue Plan (ARP) funding released by the U.S. Department of Treasury will require robust community engagement and incremental administrative and fiscal management efforts as the City works to make this once in a lifetime funding positively impact our community for years to come. These tasks include managing and overseeing the full life cycle of the grant processes, monitoring and tracking costs, overseeing sub-recipients, collaborating with external and internal partners, data tracking and analysis, filing periodic required reports with the Treasury and creating transparent reporting for City Council and the larger community.

The City of Durham is looking for a highly competent and motivated individual to oversee the City’s grant management activities associated with ARP grants and recommend processes for streamlining grant contract, evaluation, and reporting processes.  Candidates will have the unique opportunity to collaborate with departments and positions throughout municipal government and the broader Durham community. The Grants Manager serves as a subject matter expert and will manage, track, and report grant activity through the life cycle of ARP grants. This position ensures the City adheres to federal guidance and requirements set by regulatory agencies as well as City policies and procedures.

Depending on assigned responsibilities, the employee may perform some or all the duties below:

• Plan, direct, and coordinate community engagement activities 
• Manage grant-funded projects/programs to ensure that objectives are accomplished according to federal, state, and local regulations.
• Oversee both the pre-award and post-award activity for assigned grant funding, including contracting and reporting.
• Manage federal grant funding as mandated by federal grant guidance.  Coordinate budget development, allowable direct and indirect costs, funding allocations, and appropriate approvals.
• Create new grant project budgets, monitor all expenses, verify availability of funds and allowable expenses as dictated by federal grant guidance.
• Interpret laws and regulations pertaining to federal grants and aligns grant projects for compliance.
• Prepare status reports for Executive Team and City Council.
• Evaluate all budgets and analyze all costs according to budget and ensure work within appropriate deadline.
• Manage subrecipient grant application and award process including the tracking and reporting of success metrics.
• Train and aid all subrecipients to assist in proper management of grant funding.
• Provide comprehensive monitoring of subrecipients.
• Monitor grant-funded projects and their budgets to ensure compliance with grant specifications.
• Complete and submit required grant reporting to grantor.
• Work with Finance staff to review reimbursement requests and track fund disbursement.
• Maintain grant-related reference resources including funder research files, grant application deadlines, grant reporting schedules, and other information as needed.
• Have working knowledge of funding sources and associated requirements and regulations, including 2 Code of Federal Regulation 200 – Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards.
• Have working knowledge of procedures related to financial administration of grants.

• Bachelor's degree is required.
• Five years of grant related experience.

• Ability to analyze, research, and interpret grant guidelines.
• Ability to independently research and analyze information and to propose programs and projects.
• Ability to write clear and concise reports, correspondence, and other related work.
• Ability to effectively communicate both in writing and orally.
• Ability to work independently with minimal supervision.
• Ability to establish and maintain effective working relationship with a variety of individuals and diverse groups, and to develop a consensus on specific issues.
• Ability to prioritize work, meet deadlines, and manage multiple projects simultaneously.
• Must have strong communication skills. 
• Must have strong MS Office skills. 
• Strong commitment to racial equity and understanding of key tools to advance equity impact measures. 
• Previous experience working in local government.
  
• Experience drafting local government contracts. 
• Experience with data tracking and analysis.
• Experience with community engagement.