Tax Administration Analyst

Join the leader in collaborative licensing and help us advance inclusive and efficient new patent licensing approaches to drive innovation globally. Via Licensing Alliance is dedicated to accelerating global technology adoption, fostering participation, and generating return on innovation with balanced IP licensing solutions for innovators and manufacturers of all sizes around the globe. Via administers dozens of patent licensing programs in audio, video, broadcast, power, and more for a variety of technologies, consisting of 25,000 patents in over 130 countries, with nearly 100 current patent holders and over 3,000 current licensees.

Via Licensing Alliance, a subsidiary of Dolby Laboratories, is an independently managed company owned by industry-leading participants with over 25 years of intellectual property licensing leadership. We are the world's largest patent pool administrator. We aggregate patents around key innovations and offer licensing solutions that give companies streamlined access to standardized technologies. For decades, we have served as a trusted bridge between our licensors and licensees, driving a strong and efficient IP licensing environment that yields better products and technologies for people around the world.

What you’ll do

The Tax Administration Analyst is responsible for supporting royalty accounting operations, Licensee reporting and invoicing specifically focused on withholding tax administration, customer tax documentation, and related financial close activities. This role works with large volumes of royalty and tax data, prepares accurate work product within established deadlines, and serves as a knowledgeable point of contact for Licensees, Licensors, internal teams, external tax advisors, and the Dolby tax team.

This position plays an integral role in maintaining strong customer relationships through professional written communications and accurate handling of royalty reporting, billing, collections, and tax inquiries. The Analyst is expected to apply strong accounting judgment, understand royalty calculation and allocation methodologies, maintain tax records, tax rate data, and help ensure tax documentation supports appropriate withholding treatment.

The Analyst is expected to work independently, take initiative, identify process improvements, assist with the documentation and implementation of controls, and provide guidance to team members on royalty and tax administration processes. Strict adherence to internal controls and operational protocols is crucial to our ability to provide the highest level of service and meet contractual, financial reporting, and tax compliance obligations. This hybrid role requires to work onsite at the Greenwood Village office three days per week (Tues/Wed/Thurs).

You will:

• Assist Licensees and Licensors with questions related to royalty reporting, billing, withholding tax documentation, beneficial ownership, treaty rate support, and annual tax form renewal requirements” mentioned below.)

• Respond via email to requests promptly and appropriately, communicate complicated information in a clear and concise manner while maintaining the companies service level expectations. Provide guidance to team members regarding communications to be sent to customers according to department guidelines.
• Process, analyze, and reconcile large volumes of tax data using Excel and internal systems.
• Support month-end, quarter-end, and year-end close activities, as needed.
• Monitor day-to-day activities related to Licensee communications, royalty reporting, invoicing, customer tax forms, vendor receipts, and related system documentation.
• Maintain tax form and tax rate data within accounts receivable and royalty administration tools to support accurate invoicing and withholding tax treatment.
• Assist Licensees and Licensors with questions related to royalty reporting, billing, withholding tax documentation, beneficial ownership, treaty rate support, and annual tax form renewal requirements.
• Coordinate with internal departments, external tax advisors, foreign tax authorities, and the Dolby tax team to support timely completion of domestic and foreign tax filings and related information requests.
• Conduct tax and accounting research as needed, including review of withholding rates, customer documentation requirements, and system application of tax rules.
• Develop a strong understanding of pool royalty calculation and allocation methodologies, licensing agreements, and implications of patent changes.
• Identify, recommend, document, and assist with implementation and testing of process, control, and system improvements, including updates to tax form databases, internal software systems, and department procedures.
• Provide guidance to team members and participate in training activities related to royalty services, tax administration, customer communications, and internal processes.

What you need to succeed

• Apply strong accounting, analytical, and critical thinking skills to solve complex royalty, billing, collections, and tax administration issues.

• Be highly detail-oriented; our processes depend on accurate data, clean reporting, timely documentation, and consistent application of controls.
• Prioritize multiple demands, manage deadlines, and work well under pressure while maintaining professional-quality work product.
• Work autonomously, take initiative, exercise sound judgment, and communicate workload, risks, and priorities clearly to management and team members.
• Understand and apply internal controls, SOC 1, SOX, department procedures, and operational protocols.
• Communicate complex accounting, royalty, billing, and tax documentation concepts clearly and professionally to internal and external stakeholders.
• Demonstrate curiosity, adaptability, and willingness to learn new systems, tax concepts, licensing structures, and evolving business processes.

Desired background

• BS degree in Accounting, Finance, or a related field, or equivalent experience required.

• 2+ years of relevant accounting, royalty, accounts receivable, tax administration, financial operations, or related experience preferred.
• Working knowledge of financial close processes, reconciliations, account analysis, billing, collections, and general tax principles.
• Experience with withholding tax documentation, customer tax forms, treaty rate support, or international tax administration preferred.
• Advanced Excel skills and strong working knowledge of Microsoft 365 applications, including Outlook, Teams, and SharePoint.
• Knowledge of SAP, BI tools, ticketing systems, or proprietary financial applications preferred.
• Proven experience analyzing quantitative and qualitative data, preparing accurate reporting, and recommending process improvements.
• Advanced written and verbal communication skills with the ability to work effectively with customers, team members, management, and external advisors.

The Denver Area base salary range for this full-time position is $66,000 - $86,000 and can vary if outside of this location. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, competencies, experience, market demands, internal parity, and relevant education or training. Your recruiter can share more about the specific salary range and perks and benefits for your location during the hiring process.

Equal Employment Opportunity:

Via is proud to be an equal opportunity employer. Our success depends on the combined skills and talents of all our employees. We are committed to making employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, family status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state, and local laws and ordinances.