Administrative Specialist – Medical Examiner’s Office

Job Posting End Date:

09-15-2026

Worker Sub-Type:

Regular

Scheduled Weekly Hours:

40

Position Summary:

The Administrative Specialist will provide high-level administrative support for the Marathon County Medical Examiner’s Office. This individual will work in a team environment providing a variety of administrative support duties to enhance the services provided by the Medical Examiner’s Office. This position requires the ability to provide confidential administrative support, answering incoming agency phone calls and redirecting to appropriate staff and/or service partners, retrieving and distributing agency voice mail messages and emails, processing incoming payments, opening and distributing agency incoming mail, collecting agency outgoing mail, electronic and physical record filing, maintaining office policies and procedures, handling information requests, preparing correspondence, receiving visitors, and customer service. The individual must be team oriented, be able to apply independent judgement, able to multi-task, and have strong computer skills. This is a highly visible position that requires a dependable, flexible, well organized, detail-oriented individual with excellent oral and written communication skills.

As an employee of the Medical Examiner’s Office, you will play a crucial role in managing and safeguarding confidential and sensitive information. This position requires a high level of impartiality, integrity, neutrality, and confidentiality. Please note this position will be exposed to potentially graphic materials including autopsy reports, case photographs, outside agency reports, etc.

This position is primarily based in the office, providing opportunities for collaboration and direct engagement with team members and the public. The office is open to the public Monday – Friday 8:00 a.m. to 4:30 p.m. Work is performed under the direction of the Director of Operations and Chief Medical Examiner.

Examples of Work Performed:

The following duties are typical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.

• Manage schedules, set up meetings, sort incoming mail and other communications, answer questions, and relay messages.  
• Work closely with county, community, and regional partners.
• Agency liaison for information technology includes working with IT department to assist staff in resolving issues with technology, administrative duties to maintain program specific applications, and telecommunication needs.
• Operates office equipment, including computers, fax machines, copiers, and scanners.
• Assist in the management of the inventory of office supplies for the Medical Examiner’s Office, purchasing additional items as necessary.
• County website editor which includes maintaining the Medical Examiner section of the county website.
• Create general or statistical reports, correspondence, documents, and other typed materials.
• Perform data entry and data quality control using case management system, computerized spreadsheets, and multiple database applications. Compiles data, creates and runs reports, and updates as needed.
• Send and receive documents and confidential materials.
• Billing and invoice entry.
• Maintain regular and predictable attendance; work extra hours as required.
• Perform related work as required.

Qualifications:

• An associate’s degree in Office Administration, Business or Administrative Management, or a related field is desirable and three years of experience in a fast-paced office; OR any other combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Prior experience in healthcare, medical examiner or coroner’s office, or funeral home setting is preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, Adobe and Outlook required. Duties require attention to detail and excellent customer service skills.

Additional considerations:

• Training or education in secretarial, administrative support, or computer applications.
• Prior experience in a governmental setting.
• Proven experience of exceptional administrative support, demonstrating confidence in problem solving and making independent decisions based on defined guidelines.

Compensation:

Starting hourly rate of pay: $21.07 + Marathon County benefits

Knowledge, Skills, and Abilities:

• Knowledge of best practice principles of office operations and standard recordkeeping procedures.
• Skilled in completing basic arithmetical computations and keeping a variety of records.
• Skilled in various computer applications, including Microsoft Office suite applications. Ability to quickly learn new software applications.
• Ability to work rapidly with records and documents free of error.  Assumes responsibility for correcting grammar, spelling, punctuation, and proper formatting.
• Ability to learn and follow established multistep procedures in an orderly and logical manner and stick to prescribed routines without frequent supervision or specific assignment.
• Ability to make decisions within established parameters, staying within those parameters and requesting guidance as needed. 
• Ability to understand and follow written and oral instructions.
• Ability to concentrate and complete work free of error with a high degree of accuracy while managing frequent interruptions.
• Ability to maintain confidentiality.
• Ability to accept behavior from the public professionally and not interpret behavior as being personally directed at agency staff.
• Ability to recommend, develop, and implement new business procedures to create operational efficiencies and value for staff and customers.
• Ability to communicate clearly, concisely, and effectively both orally and in writing. 
• Ability to establish and maintain effective working relationships with other employees, departments, agencies and other governmental entities, elected officials, and the public and interact in an honest, kind, and respectful manner that demonstrates impartiality and integrity.
• Understands the County's and department's mission, core values, plans, and priorities for the future.
• Ability to contribute to a positive work culture that fosters excellent customer service and teamwork, while demonstrating pride in our community, welcoming diversity, and exercising a high-level of integrity.
• Strong organizational skills and the ability to multitask.

Physical Requirements:

Low Physical Requirements – Job generally involves minimal physical exertion or movement. This job typically requires prolonged sitting, limited walking, or minor lifting.

However, there will be times where the position requires lifting heavy objects or moving heavy weight up to 100 pounds.

All physical requirements are described with the intent to comply with the Americans with Disabilities Act (ADA). Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of their job.

Occupational Exposure: This position may involve occupational exposure to bloodborne pathogens.

Selection Procedure:

The selection of the successful candidate may be made by assessment of education and work experience, oral interview, review of references, and/or other job-related selection procedures. Depending on position requirements, the selected candidate may be required to satisfactorily complete post-offer assessments, including but not limited to education verification, background checks, diver license verification, physical examination, psychological assessment, and drug screening paid for by the County.

Equal Opporunity Employer:

Marathon County is an Equal Opportunity Employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information or protected veteran status.

Special Accommodations:

Marathon County will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Employee Resources Department office or phone (715) 261-1451 to request special accommodations prior to the application deadline.

Notice to Applicants:

Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations, and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the County not provide access to this information.  If you choose not to have this information become a public record, you must make such a request in writing to the Employee Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law