Administrative Assistant - Contracts/Insurance

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

 

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

 

Click the link below to watch a short video about S.A. Comunale.

 

https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4

Job Summary

S.A. Comunale is seeking an Administrative Assistant - Contracts/Insurance.

The primary function of this position is to help the Contract/Insurance Manager maintain spreadsheets and certificates.  This position will also work closely with the Branch Administrative Assistants.

 

This job requires attention to detail with a focus towards Terms & Conditions data entry, accuracy, and communication.

Essential Duties & Responsibilities

Primary duties and responsibilities include the following. Other duties may be assigned.

 

• Friday’s team reports (each individual plus contracts sent to VPs)
• Monday’s executive contract report
• Comparing Job Cost Associate’s report to our spreadsheet
• Contract Review Sheet vs Job # report
• Outstanding contracts w/VPs report
• Accounts over $250k removed from Executive Report
• Help department manager with managing daily emails
• Add electronic contracts on spreadsheet, job folder and Document Crunch
• Share Document Crunch contracts with salesman, project manager and reviewer
• Help with scanning signed contracts to folders and TCMS
• Help with getting executed contracts and saving in job folders and TCMS
• Assist with uploading tax-exempt certificates to PO Lookup and TCMS
• Assist with reviewing insurance certificates for accuracy and compliance

Qualifications

• High school diploma or GED is required.
• 2+ years’ experience of office or administrative assistant is required.
• Experience with insurance and contract a plus.
• Previous experience in the construction or fire protection industries a plus.
• Significant experience with Microsoft Office (i.e., Word, Excel) applications is required.

 

#comunale

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

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