ASSISTANT MANAGER, CONTRACT ADMINISTRATION

It's fun to work in a company where people truly BELIEVE in what they're doing!

The Assistant Manager, Contract Administration plays a supporting role in administering pre- and post-contract processes across development projects. This includes preparation of tender documentation, progress claim verification, and assisting in variation orders and cost control. The role ensures that contract deliverables meet project timelines and compliance standards while maintaining effective communication with internal stakeholders and external consultants.

Role Summary

The Assistant Manager, BU Contract Administration executes and coordinates pre- and post-contract activities for assigned projects. The role prepares tender and contract documentation, supports claim and variation assessment, monitors project cost and contract records, and coordinates stakeholders to ensure timely and compliant Contract Administration.

Key Outcomes

• Produces complete and accurate tender and contract documentation.
• Supports timely assessment of claims, variations and final accounts.
• Maintains updated project cost and contract records.
• Ensures assigned activities comply with approved SOPs and contract requirements.
• Identifies documentation, cost and compliance issues for Manager review.
• Supports smooth coordination across project stakeholders.

Key Responsibilities

Tender and Contract Preparation

• Prepare tender documents, pricing schedules, scopes and supporting information.
• Coordinate tender invitations, clarifications and submission records.
• Assist in tender evaluation and comparison.
• Prepare Letters of Award and contract agreements for review.

Post-Contract Administration

• Check contractor and consultant progress claims.
• Prepare variation orders and supporting cost information.
• Support final-account measurement and documentation.
• Monitor project contract deliverables and outstanding actions.

Cost and Record Management

• Update contract-value, payment, variation, claim and final-account trackers.
• Maintain contract files, correspondence and approvals.
• Identify discrepancies, missing documents and overdue submissions.
• Prepare project contract-status reports.

Compliance and Coordination

• Check compliance with contract terms, approved procedures and statutory requirements.
• Coordinate with Project Implementation, consultants, contractors, Finance and Group Contract.
• Follow up on clarifications, approvals and supporting documentation.
• Escalate complex or disputed matters to the Manager.

Team Support

• Guide Executives on document preparation and routine Contract Administration activities where assigned.
• Check the completeness and accuracy of routine outputs.
• Participate in technical sharing and process-improvement activities.
• Support delivery of project deadlines.

Core Competencies and Technical Expertise

Technical Competencies

• Contract Documentation
• Tender Preparation
• Claims and Variation Support
• Cost and Measurement Checking
• Progress-Payment Support
• Contract Record Management
• Basic Final-Account Administration
• Contract Compliance

Analytical and Execution Skills

• Accuracy
• Time management
• Issue identification
• Practical problem-solving
• Stakeholder coordination
• Follow-up and reporting
• Ability to manage multiple project activities

Mindset and Behaviours

• Reliable and accountable
• Detail-oriented
• Proactive
• Collaborative
• Adaptable
• Stakeholder-focused
• Ethical and confidential
• Committed to timely execution

Tools and Methodologies

• Tender and contract templates
• Claim and variation order trackers
• Project contract registers
• Microsoft Excel, Word, SharePoint, NiuAce, e-Contract or equivalent systems
• Approved SOPs and checklists

Qualifications and Experience

Educational Background

• Bachelor’s degree in Quantity Surveying, Construction Management or a related discipline.

Experience Requirements

• Minimum 4–6 years of experience in Contract Administration or Quantity Surveying.
• Hands-on experience in pre- and post-contract processes.

Core Competencies & Technical Expertise

1. Technical Competencies

• Contract Documentation – Proficient in preparing and reviewing contract documents and correspondences.

• Tendering Support – Familiar with tender procedures and evaluation.

• Claims Assistance – Able to support assessment of claims and cost-related issues.

• Project Budgeting – Understands basic construction costing and budgeting.

2. Analytical & Execution Skills

• Accuracy & Attention to Detail – Ensures precision in documentation and cost tracking.

• Time Management – Manages multiple tasks across several projects effectively.

• Problem Solving – Identifies issues and proposes practical solutions within scope.

3. Mindset & Behaviour

• Team-Oriented – Works collaboratively across functions and departments.

• Proactive & Reliable – Takes ownership of assigned tasks and follows through.

• Adaptable – Comfortable working in a dynamic project-based environment.

4. Tools & Methodologies (Proficiency on the below is an added advantage)

• Software: Proficient in Microsoft Excel, Word, and Microsoft Project.

• Platforms: Familiar with tendering platforms and contract management systems.

• Compliance: Understanding of QLASSIC, OSHA, and other industry standards is a plus.

Qualifications & Experience

Educational Background

• Bachelor's degree in quantity surveying, Construction Management, or related discipline.

Experience Requirements

• Minimum 4–6 years of working experience in contract administration, ideally in property development or construction.

• Hands-on experience in pre- and post-contract processes.

• Exposure to large-scale development projects is an added advantage.

The selection process may take some time as we carefully consider each talent that comes our way.  Please note that we will only be in contact with successfully shortlisted candidates for the next phase of the recruitment process within 2-4 weeks. We truly appreciate your interest and always look forward to meeting great people who’d like to work with us!