Administrative Assistant – Commercial Cleaning Operations- Salt Lake City, Utah

Join Our Team at MasterCorp, Inc.!
At MasterCorp, Inc., we provide exceptional service and innovative solutions in the hospitality industry. As a leader in our field, we believe in the power of teamwork, integrity, and a commitment to excellence. Our dynamic and inclusive workplace fosters growth, creativity, and the opportunity to make an impact. We are looking for passionate and driven individuals to join our team and help us continue to deliver outstanding results for our clients.

POSITION OVERVIEW:

The administrative assistant provides administrative support to the department by conducting research, preparing statistical reports, handling highly confidential information requests and performing clerical functions such as preparing correspondence, creating departmental reports, receiving visitors, arranging conference calls and scheduling meetings for their assigned department or leader.

OUR VALUES:

Every Associate must demonstrate our values of: 

• INTEGRITY – We never compromise on our word.  We act with transparency – we are a trusted partner. 

• PRIDE – We are proud of our people, and they are proud to work for MasterCorp. 

• QUALITY – We do things the right way and strive to continuously improve.

• DEPENDABILITY – We keep our promises.  We are accountable for our actions.  We meet or beat our deadlines – you can count on us. 

• RESPECT – We value and appreciate every member of our team.  We treat each other as we wish to be treated ourselves.

COMPETENCIES REQUIRED:

• Action Oriented – Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

• Optimizes Work Processes – Knows the most effective and efficient processes to get things done, with a focus on continuous improvement.

• Collaborates – Builds partnerships and works collaboratively with others to meet shared objectives.

• Courage – Steps up to address difficult issues and says what needs to be said.

• Situational Adaptability – Adapts approach and demeanor in real time to match the shifting demands of different situations.

• Customer Focus – Builds strong customer relationships and delivers customer-centric solutions.

• Drives Results – Consistently achieves results, even under tough circumstances.

• Customer Focus – Builds strong customer relationships and delivers customer-centric solutions.

• Cultivates Innovation – Creates new and better ways for the organization to be successful.

• Customer Focus – Builds strong customer relationships and delivers customer-centric solutions.

• Drives Results – Consistently achieves results, even under tough circumstances.

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist the department team as needed with any and all administrative duties. 

• Answer phone calls and direct calls to appropriate parties or take messages. 

• Screen visitors and determine whether they should be given access to specific individuals. Assists visitors with any other requests as needed. Other receptionist duties as assigned.

• Read and analyze incoming emails, memos, submissions and reports to determine their significance and plan their distribution. 

• Plan and organize on-site and/or virtual meetings. This includes handling all travel and meeting document preparations. 

• File and retrieve corporate documents, records and reports. 

• May support with pre-hiring and onboarding processes.

• May include coordinating high volume domestic and international travel arrangements for team including both commercial and private air travel. 

• Other duties as assigned.

EXPERIENCE AND EDUCATION:

• High School Diploma

• 1-2 years experience

OTHER QUALIFICATIONS:

• Excellent verbal and written communication skills

• Excellent time management

• Collaborates effectively with associates at all levels of the organization and clients when needed.

• Proficient in MS Office, Outlook, Word, Excel, PowerPoint, Internet Browsers, Workday, Microsoft Teams, SharePoint, and other software applications.

• Ability to speak, read, and write in Spanish is strongly preferred to support our bilingual workplace in certain locations.
   

TRAVEL REQUIREMENTS:

• Rarely – on average 5% of travel on a quarterly basis  

WORK ENVIRONMENT:

This job operates in a professional office environment routinely using standard office equipment such as computers, phones, copiers, faxes, and filing cabinets.
 

The Administrive Assistant is not limited to the above-mentioned job description and may be requested to do additional tasks as directed by MasterCorp Management.

MasterCorp Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, genetics or protected Veteran status, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Physical Requirements:

This position frequently requires standing, walking, pushing, pulling, moving, lifting (up to 25 lbs), bending, reaching,  occasional ascending/descending, and repetitive motions. Employee must be able to perform the

essential functions of the position satisfactorily, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of their job.

Equal Opportunity Employer Statement:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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Thank you for considering a career with MasterCorp, Inc. We look forward to reviewing your application.