Administrative Assistant III

This position works within the Division of Children, Youth and Families (CYF) supporting the Foster Care and Adoption (FC&A) Resource and Support Program. As an agency, DFS is committed to strengthening the well-being of its diverse community by protecting and improving the lives of all children, adults, and families through assistance, partnership, advocacy, outreach, and quality services. To learn more about DFS and its Mission, Vision, and Values, please click here.

Under the general direction of the Supervisor, provides general administrative support to supervisors and social services specialists to include the following:

• Assists with managing client records.
• Enters data accurately and timely and prepares reports.
• Handles client-related phone calls and letters, including interacting with angry or upset clients.
• Provides general administrative support to unit staff including managing supplies, vehicles, and mail.
• Supports hiring efforts and assists with meetings.
• Works on special projects to assist supervisors and units.
• Assists on training other administrative assistants, as needed.
• Works collaboratively with other administrative staff in the Children, Youth, and Families Division and helps in other programs as needed.
• Demonstrates flexibility in handling multiple and changing tasks.
• Prioritizes tasks to adapt to changing priorities.
• Develops and maintains organizational systems for themselves and the unit they support.
• Performs special projects including research, reports, and correspondence.

Note:
The assigned functional areas for the positions are general administrative assistance, scheduling & coordination, communication, office management, and/or receptionist/public contact.

Specifically, this administrative assistant position will support the program’s Kinship team. This team works to locate and engage relatives of youth in foster care or at risk of coming into foster care. Given the specialized focus of the team, this position has specialized tasks such as the completion of background checks for kinship families, completion of relative notification letters, auditing files and coordinating special events such as the kinship month celebration.

Grow your career with Fairfax County!
With more than 16,000 employees, Fairfax County is a diverse workforce offering employees stimulating and challenging opportunities across a broad scope of career opportunities. As a Fairfax County employee, you impact the well-being of our community every day.

This is an exciting time to join Fairfax County Government as we shape racial and social equity policies in the county through the One Fairfax Policy. Using this framework, we intentionally consider equity when making policies or delivering programs and services. To learn more, we highly encourage you to watch the Becoming One Fairfax—An Introduction to Key Concepts video and visit the One Fairfax webpage here.

Finally, click here to learn more about learn more about our Department of Family Services, meet our director and some of our practitioners, watch a short video to learn more about this position, read the top 5 reasons to come work with us, and check out the great benefits, including excellent paid leave, health plans, and retirement plans.

All Fairfax County Government employees are expected to adhere to the Standards of Conduct. In maintaining a drug free workplace, employees are prohibited from manufacturing, distributing, possessing, using or being under the influence of alcohol or illegal drugs while at work or on county premises.MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
Valid driver’s license

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, child protective services check, and driving record check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Three years of frontline administrative and customer service experience supporting staff in a human services environment
• Experience with Microsoft applications, specifically Word, PowerPoint, Excel, and Teams.
• Demonstrated strong writing and grammar skills
• Experience managing enterprise systems, such as OASIS, Documentum, and electronic management systems

PHYSICAL REQUIREMENTS:
Sufficiently mobile to move between building floors and to set up facilities for meetings. Ability to communicate clearly and concisely, both orally and in writing. Ability to use automated technology and computers. Ability to handle multiple priorities. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.  

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. [email protected] EEO/AA/TTY.

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