Senior Administrative Analyst, AFSCME (Transportation)

Current Assignment:

This announcement will be used to create an eligibility list to backfill future vacancies that may occur within the next twelve (12) months.

The Transportation Department is seeking a highly motivated, analytical, and collaborative professional to serve as a Senior Administrative Analyst supporting the department's administrative, operational, audit, and financial functions in a dynamic, fast-paced environment. This position offers the opportunity to play a key role in advancing organizational effectiveness through strategic planning, process improvement, data analysis, and cross-functional collaboration.

The ideal candidate is an innovative problem solver who thrives in a complex organization, enjoys developing new processes and organizational capabilities, and is committed to delivering high-quality analytical support that drives informed business and operational decisions. Experience working in a large public agency, government organization, or similarly complex corporate environment is highly desirable.

The successful candidate will demonstrate the following outside of the meeting the minimum qualifications:

• Demonstrated organizational skills
• Ability to communicate effectively in writing and verbally, including building effective working relationships across all levels of the organization
• Demonstrated initiative and ability to manage multiple priorities and navigate complex assignments with professionalism
• Strong critical thinking skills and attention to detail

The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced in the related work experience and will be articulated during the selection process:

• Supporting complex administrative, operational, financial, and process improvement projects from planning through implementation.
• Demonstrated experience using Microsoft Office including Word, Excel, PowerPoint, to develop meaningful reports and support operational and business decisions.
• Experience preparing statistical, financial, operational, and analytical reports for management to support strategic planning, performance monitoring, and decision-making.
• Demonstrated experience partnering with internal departments and external stakeholders to monitor project commitments, resolve issues, and ensure timely completion of assigned initiatives.
• Demonstrated experience reviewing, editing, and maintaining departmental procedures, reports, and other technical documentation to ensure accuracy, clarity, and consistency.

Application & Selection Process (Internal/External)

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). All applicants must apply online at www.bart.gov/jobs. Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed.

Applicants may attach a resume to provide supplemental information; however, the resume does not substitute for completing the application form in its entirety. Only information included in the application at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application materials must be submitted by the closing date and time listed on the job announcement. Applications received after the closing deadline will not be considered.

Applicants who require assistance with the online application process may contact the Talent Acquisition Division at (510) 464-6112 or [email protected].

The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview.

All applications will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States.

Pre-employment processing will include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.

1. Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations.
   
   
2. Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director.
   
   
3. Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans;   recommends and implements modifications.
    
4. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary.
    
5. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures,  functions,   processes and techniques.
    
6. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports.
    
7. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations.
    
8. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports.
    
9. Trains assigned employees in their area of work including administrative methods, procedures and techniques.
    
10. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support.
     
11. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others  as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events.
     
12. Responds to and resolves difficult and sensitive inquiries and complaints.

Education:
A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university.
 
Experience:
Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience.

Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.Knowledge of:

• Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions.
• Principles and practices of program development and implementation.
• Principles and practices of budget preparation and administration.
• Methods of administrative, organizational, economic, and procedural analysis.
• Methods and techniques of statistical and financial analysis.
• Business computer applications for statistical analysis and data management.
• Principles and practices of procurement, purchasing, and accounting.
• Methods and techniques used to conduct a variety of analytical studies.
• Principles, practices, methods and techniques of report preparation.
• Principles and procedures of record keeping.
• Office equipment including computers, supporting word processing, and spreadsheet applications.
• Related Federal, state and local laws, codes and regulations.

 
Skill in:

• Performing complex analytical duties.
• Preparing, administering and monitoring capital and operating budgets.
• Maintaining accurate records and files.
• Preparing clear and concise administrative, budgetary, and financial reports.
• Collecting, evaluating and interpreting complex information and data.
• Reviewing and analyzing complex technical documents and proposals.
• Analyzing complex problems, identify alternative solutions and recommend conclusions.
• Working independently in the absence of supervision.
• Interpreting and apply laws, policies, rules and regulations.
• Establishing and maintaining effective working relationships with those contacted in the course of work.
• Communicating clearly and concisely, both orally and in writing.
• Operating office equipment including computers and supporting word processing and spreadsheet applications.