Secretary

Primary Purpose

We are looking for an experienced Secretary with strong minute-taking and committee administration capabilities. The ideal candidate should have previous exposure to Credit Committee and ALCO meetings, preferably within banking or financial services, and must be comfortable preparing and distributing committee packs, accurately record minutes, track decisions and action items, maintain appropriate committee records and engaging with senior stakeholders.

Minimum Requirements

Qualifications

• Relevant secretarial, business administration or office administration qualification preferred.
• Additional governance or company secretarial exposure would be advantageous.

Experience

• Previous experience providing secretarial or committee support within a banking or financial services environment.
• Previous exposure to Credit Committee and ALCO meetings is highly preferred.
• Demonstrated experience in taking minutes for senior management, executive or governance committee meetings.
• Experience coordinating meeting packs, agendas, resolutions and action trackers.
• Strong understanding of confidentiality and governance requirements.

Competencies

• Excellent minute-taking and business writing skills.
• Strong attention to detail and accuracy.
• Excellent organisation and time-management skills.
• Ability to identify and accurately capture key decisions and action items.
• Strong stakeholder management skills and confidence interacting with senior executives.
• High level of confidentiality, professionalism and discretion.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Ability to work under pressure and meet strict committee deadlines.

Duties and Responsibilities

Committee and Governance Support

• Provide end-to-end secretarial support for Credit Committee and ALCO meetings.
• Coordinate annual committee calendars, meeting invitations, agendas and attendance.
• Compile and distribute committee packs within agreed timelines.
• Ensure meeting papers and submissions are received from relevant stakeholders before scheduled meetings.
• Take accurate, concise and professional minutes, capturing key discussions, decisions, approvals and action items.
• Maintain action logs and follow up with responsible stakeholders on outstanding matters.
• Maintain formal committee records, including agendas, minutes, resolutions, attendance registers and supporting documentation.
• Handle confidential and commercially sensitive information with discretion.
• Manage diaries, meetings and appointments for relevant executives or senior leaders.
• Coordinate meeting logistics, including venues, virtual meetings and documentation.
• Prepare correspondence, reports, presentations and other business documentation.
• Maintain organized electronic records and filing systems.
• Provide general administrative support as required.

This position is advertised in line with our commitment to Employment Equity.