Office Assistant - Yellowstone National Park

Overview

 

Live. Work. Explore. as a part of our Food & Beverage team in Yellowstone National Park!

 

We operate 47 dining venues, including dining rooms, fast-casual, cafeterias, bars, employee facilities, delis and snack shops. It's high volume, fast-paced and fun! Almost half of the Yellowstone summer staff work for the Food and Beverage Operation! If you are interested in starting or enhancing your food and beverage career, the kitchen is a great place to start.

 

Job Summary:

• As an Office Assistant, you would be responsible for calculating and maintaining payroll, communicating with Food & Beverage Management, and maintaining strong organizational and time management skills.

Position Type: SeasonalSeason Dates: Early April - Early November

Pay: $16.75/hour - $17.25/hourSchedule: Typical schedule is 40 hours, 5 days/per week (may include weekends, evenings, and holidays)

 

Life in Yellowstone: 

• Employee housing (dormitory-style) and on-site employee meals (cafeteria-style) provided at low cost
• Free on-site laundry facility, Wi-Fi (limited bandwidth), and utilities included
• Free Yellowstone & Grand Teton National Park pass
• Employee Recreation Program (recreation centers, athletics, gear rentals, seminars, van trips, hiking, and more)
• Access to discounted services at Yellowstone Medical Clinics operated by STGi.
• Retail, Lodging and Travel Discounts
• $350 Referral Bonus Program 

Benefits: 

• Xanterra offers competitive benefit programs and services for eligible employees. For more information, click here. 

Responsibilities

• Monitor and complete daily payroll processes for all location Food and Beverage Department employees.
• Calculate daily labor costs, authorize and update daily time records, track overtime and training hours, and submit balanced daily and weekly payroll figures within specified deadlines.
• Perform daily schedule audit for all Food and Beverage employees to reconcile timesheet records and work with the Food and Beverage Manager(s) to correct time entry in the Dayforce system as needed.
• Maintain accurate daily labor hour records on the Payroll Tracking Spreadsheet for Operations Management review.
• Accurately calculate and enter reported tips and gratuities in the Dayforce system daily.
• Perform daily and weekly schedule and payroll audits. Identify and reconcile discrepancies between entered tips and gratuities, labor hours, and scheduled hours. Communicate unusual time occurrences to the to the Food and Beverage Manager(s) and the Food and Beverage Support Office.
• Maintain an up-to-date employee staffing list. Record all employee job transfers and changes immediately and communicate all staffing changes to the Food and Beverage Manager(s).
• Accurately record sales data to track payroll to sales data daily.
• Preform general office duties as required including professional telephone etiquette, file maintenance, and mail sorting.
• Maintain a positive demeanor and effectively communicate with all Food and Beverage Employees.
• Preserve and protect all confidential information. Always follow computer security guidance and secure confidential information stored in physical files.
• Adhere to and demonstrate all Company and departmental policies, safety standards, and sustainability initiatives to ensure a safe, sustainable and compliant workplace.
• All other duties as assigned or directed by management.

Qualifications

• Exceptional attention to detail required.
• Experience using common office equipment (ex. calculator, telephone, etc.).
• Basic proficiency using Microsoft Office Suite and Outlook.
• Strong ability to communicate clearly and effectively with team members.
• Ability to analyze and accurately reconcile high-volume reports.
• Demonstrated capacity to prioritize and manage competing demands and deadlines.
• Ability to learn and apply new information quickly and effectively.

Preferred Qualifications:

• Experience with Dayforce timekeeping and scheduling system.
• Advanced Microsoft Excel knowledge is a plus.
• General knowledge of Food and Beverage operations.

Physical Requirements include:

• Must be able to stand for variable amounts of time.
• Must be able to sit for extended amounts of time.
• Must be able to walk for variable amounts of time.
• Must be able to lift and carry up to 25 pounds.
• Must be able to bend, stretch and reach for extended periods of time.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.