- Location
- Porto
- Type
- Full-time
- Department
- Operations
- Closing date
- Today
- Source
- CareersPage
Description
Role Overview
A Global Business Services centre in Porto is seeking an Executive Assistant to support its Procurement Director in France. Combining executive coordination with administrative and operational support, the position will help leadership stay focused on priorities while keeping team activities well organised. The role offers broad interaction with Procurement, Finance, HR and Quality teams, making it a strong opportunity for an experienced administrative professional who values variety and international collaboration.
Key Responsibilities
You will manage the director's calendar, coordinate meeting materials and track agreed actions. You will be responsible for organising leadership meetings, committees and internal events, overseeing schedules, logistics and participant communication. In partnership with HR and Payroll, the assistant will support employee administration, leave tracking and onboarding arrangements. Other key responsibilities will include collecting supplier documentation and information for quality reviews, maintaining operational trackers and coordinating office services, expense administration and training follow-up. Across these activities, you will ensure information reaches the appropriate stakeholders promptly and confidential records remain carefully managed.
Requirements
You have demonstrated experience in executive assistance, office management or administrative coordination, supported by strong planning skills and the ability to adapt to changing priorities. Discretion, sound judgement, accuracy and reliability are essential, particularly when working with confidential information. The position requires proficiency with office applications and digital collaboration platforms, as well as confident communication and relationship-building across departments and international teams. A structured, service-oriented approach to executive support, employee administration and event coordination is also important. Fluency in both English and French is mandatory. Previous experience in shared services, GBS or corporate support functions, and familiarity with Rydoo, SharePoint or HR and Finance systems, would be a big plus!