Executive Virtual Assistant (Part-Time)

We are currently recruiting a proactive, high-trust Executive Virtual Assistant on behalf of an Executive Director of Professional Learning at a leading public school district.

Our client oversees district-wide educator development and currently operates without internal administrative support. They are looking for a dedicated remote partner to manage critical operational, clerical, and documentation workflows. By taking full ownership of administrative mechanics, you will directly enable executive leadership to focus on high-impact strategic initiatives.

 

Responsibilities

• Data Entry & Catalog Maintenance: Keep the district professional learning course catalog up-to-date and accurately log inbound conference and training submissions.

• Document Design & Formatting: Polish and standardize executive materials, training catalogs, meeting agendas, and presentations for leadership and district staff.

• Pipeline & Deadline Tracking: Manage the lifecycle of conference approval requests, proactively track down missing documentation, and enforce key timelines.

• Digital Asset Organization: Maintain a structured, intuitive shared drive system for approved resources,executive templates, and active action items.

• Routine Communication Support: Draft concise email correspondence, issue scheduled reminders to educators and administrators, and ensure timely follow-ups.

What We Are Looking For

• Tool Proficiency: Strong, practical command of Google Workspace (Drive, Docs, Sheets, Slides) and Microsoft 365, with solid capability in Microsoft Excel (formulas, filtering, structured data organization).

• Uncompromising Discretion: Proven experience managing confidential personnel, professional, and budgetary details with absolute integrity.

• Independent Initiative: A self-starter mindset capable of managing daily tasks seamlessly without constant supervision.

• Punctuality & Precision: Strict respect for deadlines, quick turnaround times, and high attention to detail in written materials and spreadsheets.

• Professional Communication: Polished, courteous written communication suitable for public education executives and administrative teams.