Risk & Safety Admin Assistant

Risk & Safety Administrative Assistant

Watson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. With a strong reputation for excellence and continued growth, we are seeking a detail-oriented and organized Risk & Safety Administrative Assistant to support our company.

Under the direction of the Risk & Fleet Manager, the Risk & Safety Administrative Assistant provides administrative and operational support for the company's vehicle and equipment fleet, as well as employee safety training and compliance recordkeeping.

This position is responsible for maintaining accurate fleet records, coordinating vehicle assignments, assisting with fleet management systems, tracking employee OSHA and construction safety training, and ensuring required documentation remains organized and up to date.

The ideal candidate is highly organized, detail-oriented, dependable, and capable of managing multiple administrative responsibilities in a fast-paced construction environment. This role requires strong communication skills, proficiency with computer systems, and the ability to coordinate effectively with employees, field personnel, vendors, and management.

Essential Duties and Responsibilities

• Provide general administrative assistance to the Risk & Fleet Manager in support of fleet operations, telematics and driving safety, and employee safety training recordkeeping.
• Maintain accurate driver assignments, vehicle information, and equipment records within fleet and telematics platforms.
• Promptly update all fleet and telematics systems when personnel assignments change as applicable.
• Monitor GPS/telematics devices, vehicle gateways, dash cameras, and other connected hardware to confirm accurate reporting of location, mileage, engine hours and data, assignments, and status.
• Review telematics data regarding driver behavior and safety events.

• Monitor system reports to identify missing information, inactive devices, or discrepancies requiring follow-up
• Maintain accurate employee records for OSHA training, construction safety certifications, and company-required safety programs.

• Monitor employee safety training requirements, certification expiration dates, and refresher training deadlines.
• Maintain a centralized training tracking system or spreadsheet identifying completed, outstanding, and upcoming employee training requirements.

• Perform other duties as assigned by the Risk & Fleet Manager and/or company leadership.

Qualifications

• This is a full-time, in-office position based in St. Augustine, Florida, and may require occasional travel to job sites, company offices, or vendor locations.
• High school diploma or equivalent required; associate or bachelor's degree in a related field preferred.
• Experience with telematics platforms, GPS, vehicle camera systems preferred.
• Excellent written and verbal communication, interpersonal, and time-management skills.
• Strong attention to detail and accuracy in recordkeeping and data entry.
• Ability to communicate technical issues clearly to drivers, management, vendors, and technical support personnel.
• Ability to manage multiple open issues and follow them through completion.
• Ability to work independently and collaboratively in a fast-paced construction environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Pay and Benefits

• Pay is negotiable based on experience
• Health, dental, vision, life, short and long term disability
• 401(k) with company match and 100% immediate vesting
• PTO and paid holidays

Watson Civil Construction is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. DFWP